Church Council Meeting
Monday, May 19, 2014
Meeting opened with unison reading of the TUMC Mission
Statement.
Attendees: Jan
Garrison, Fred Claus, Larry Baird, Laura Mason, Paul Sipson, Bobbie Cap, Sheila
Rader, Tom Burkman, Terry Bellanca, John Jones, Mike Fonte, Charlie Yund, Sue
Kaiser, Gail Conschafter
Larry opened in prayer
God Sightings:
Laity banquet honoring Jan
Garrison was a huge success and well deserved.
Thankful that Laura Mason is not seriously injured in a recent car accident.
Approval Of April's Minutes: Minutes will be approved next meeting.
Calendar of Events:
Piano Concert May
30
Departing
Staff Recognition/church concert June 8
Grad
Recognnition June
22
Joyful Noise Concert June 29
VBS July 27 – 31
Fall Festival October 25 with set up
October 24
One Starry Night December 5 – 6
Finance: Year to date general fund giving is $112.7k vs. $107.8 in 2013. Spending is $108.5k vs. $116.7k last year. This leaves the GF with a $11.7k balance vs. $0.9k in 2013. All of this is encouraging, as is the forecast of $350k in General Fund giving. $3.7k of the reduced spending results from the absence of the Office Manager for much of the year. The Office Assistant and Youth Ministry positions will be filled, which will increase spending by $1.5k/month. Apportionments were paid for one month in 2014 vs. nothing YTD last year. Given the positive balance in the GF we will make monthly payments when prudent. Chris Hipp Chair Finance Committee
Discussion on non payment of apportionments. The projections are that we should be able to catch up by the end of the year.
SPRC: The SPRC is grappling with staffing
changes brought about by
1) Need to
strengthen our professional and volunteer leadership to effect the church’s
mission.
3) Staff
termination, transfers, and resignation.
The status
of current searches for staff replacement:
1 1) Administrative Assistant to the
Pastor. Hired Alice Mock. Began in salaried capacity May 5
2 2) Youth Ministry Coordinator. Hired Abbey Cole. Transition in June, full compensation from
July 1
3 3) Senior Adult Ministries
Coordinator. Applications are being
received until May 26. July 1 start.
4 4) Children’s Ministries
Coordinator. Applications are being
received until May 26. Transition in
July, full compensation from August 1.
Annual
evaluations will be submitted to staff members in June.
Sunday, June
8. Departing staff will be recognized in
three services, a reception following the Traditional Service, and a tribute
concert by the music ministries at 12:15.
Pastor Lange will preach at all three services.
Sunday, June
22. A party for staff will be held
3:00-6:00 at the Lavallees.
Pastor’s Comments: Larry
has met with Christian Knowl and talked in detail about the Worship band for
the 9:00 service. Both Larry and
Christian have ideas that are going to be implemented. Abby Cole – new Youth coordinator – may also
be interested. Bobbie asked if Music
Chair would be included in the planning.
8:00 service continues to grow on a regular basis. The young kids at that service are
confirmands.
Additional Committee Reports: Question about
Ann Hippe’s vacated position. Is the
committee looking to fill that position exactly. Larry commented that it would depend on the
person(s) filling that position – depending on their qualifications and
interests. There were some recommendations and Tom reported he has spoken to
some of the members. Tom asked if anyone had Yolanda Hasselbeck’s number in
hopes she might be able to have any recommendations for any of our
positions. Tom will stop and talk to
Yolanda. Deadline for Children’s ministry position is May 27. If we do not have the right person, we will
not hire. Larry said we have enough
competent people in our Ed dept that we could go a bit into the fall without
replacing Liz and Mark. Another concept stressed in the hiring is the team
concept – all ministries will work together so as children move from one age
group to the next, the transition is seamless. Mark and Liz will be moving to
Jamestown to a full time position with a house, so this is a new, God-given
opportunity, and we are very happy for them.
Charlie commented that we
are moving forward in a positive direction. Tom said that suggestions came in
that the reason not to combine children and youth position was that the
committee felt it would be better to keep them separate. The times they all met overlapped, so there
would have been a conflict for one person. We would like to involve our teens
into all worship services. Fred reported he has a few teens willing to work the
slides.
If there are accolades
available, Larry would like to have them.
If there are not going to be any, Larry would like to know so we can
plan accordingly. It is possible that
summer is an influx of new people. Last summer we had a number of new people as
visitors from the campgrounds. There is
a color brochure that the ministerium puts out that has all the Island churches
listed. The shirts that identify key members are key. Coffee hour could use some
clarification. Donna Lavalee is working
on putting together a meeting with anyone interested in helping out. If anyone
has time, help would be appreciated. As we go forward, we need to find a way to
integrate the new people into our “house.”
It is so important to make them feel welcome. We need to coordinate our efforts so we don’t
turn people away.
Bobbie reported we have a
few anniversaries upcoming. History and
records - 50 years for the new building.
Fred has been in contact with Historic Trinity to put together a video. We need to have a place to display the
history of TUMC. If this is something we
want to do, we need some volunteers to work on this. 2015 is the year for this. There needs to be a place in the perhaps we
could put some display cases in there. Kay Long’s brother in law passed away
and the service will be at a later date. Should there be a specific location,
Charlie requested it still be a multipurpose room. Bobbie would like to see all the information
displayed, and available to be seen by all.
Jan reported the Trustees
will carpet the family room. There are two bids that are close, and Trustees
will decide on which one to go with.
They will be 36” carpet tiles that will not show stains. Carpet tiles work better with stains – which
can be lifted. There is a 15 year
guarantee with each company. They can be
replaced one at a time if need be. The carpet in the lounge is very dirty. Dave has cleaned that carpet, but is showing
its wear. The carpeting will be laid in
August. We will do a walk through when
Nate and Angie leave on the second parsonage.
Most needs are cosmetic and are minor.
Cole’s are available to move in in August. SPRC will talk about the timing of them
moving in and when their compensation begins. Charlie asked Jan to perhaps
recommend to Trustees upgrading the lounge.
Next Meeting: Monday,
June 16 – 7 PM in Historic Trinity.
Closing prayer by Larry.
Meeting adjourned at 8:20
PM
Respectfully submitted,
Gail Conschafter
