Church Council Meeting
November 15, 2010
Nate Lange called the meeting to order at 7:10 PM with the unison reading of the mission statement.
Welcome and roll call by Gail Conschafter. Attendees: Bob Kaiser, Sue Kaiser, Ann Hippe, Chris Hippe, Nate Lange, Nancy Hayes, Sheila Rader, Jeff Childs, Gail Conschafter, Charlie Yund, Fred Claus, Kathy Stisser, Elaine Johnson, Ginny Thies. Excused: John Harbison, Paul Sipson, Judy Maurer, Bobbie Cap, Jim Ellson,
Opening devotions: Nate encouraged us to share our gifts to better the meeting environment. We are the body of Christ.
Changes to the Agenda: Nancy Hayes would like to speak. Fred will update on ACE at end of agenda after Nancy. Jeff will share with Nominations and Charge Conference.
New Business: Jeff reported that Dec 1 at 7 PM will be our Charge Conference Meeting. Dinner at 6 PM with meeting at 7 PM. All committees are encouraged to file brief reports by Friday, November 19 in order for the annual report to be available for that evening. Tidings deadline is also this Friday. Nominating committee will have a report by Dec. 1. Nate reported that the volunteers with the Contemporary Service are considering an outreach (production) around Easter time. A nice dinner would be served, with a nice flair to the evening. Chris and Christian have written songs, and would potentially sing and perform for the evening. Perhaps a Sacred Dance, a drama, and would conclude with a message – talk – about the meaning of Easter. Tickets would be sold. This is still in the early stages, but is a serious consideration. Please think of ways to be involved and start to pray for this event. Sue reported that she heard there was a Conference wide effort to look for a local outreach. Sunday, April 3 is the date set for this event.
Reports:
Christian Education:
As reported on the blog:
The CE depart is going well. We have recently added two new families who have been coming regularly to our services.
We also have been doing much for Gods kingdom recently we have partnered with the girl scouts to host a "Trunk or treat" Halloween event. Our church had over 100 trick or treaters on our property.
This past Saturday we had hosted a family movie day where we had over 20 kids in attendance, many from outside of our church who received info about our CE Program.
This past Sunday we collected shoeboxes full of Christmas gifts for "Operation Christmas child". Our gifts collected will go to needy children around the world who would not receive a Christmas gift if not for the generorsity of our Trinity families.
Upcoming events are only one for now. We are planning on doing a turkey bowl flag foot ball game the night before thanksgiving. We hope this will become an annual event for the kids to look forward to.
Finance:
As reported on the blog:
The November Finance Committee meeting was held on 11/9 at 6:30 pm in the Church Lounge. 2010 budget results through October were reviewed:
General Fund giving
2010-$305k
2009-$292.1k
Capital Fund giving
2010-$25.7k
2009-$36.8k
General fund spending
$297.6
General Fund balance
2010-$17.6k
2009-$-1.2k
Despite the $1.8k increase in combined GF and CF giving, we have been able to fully fund our Apportionments while increasing our GF balance by nearly $19k. There are two major reasons, a $20k reduction in utility costs vs. budget and receipt of an unanticipated $10k contribution from a family which recently moved from Grand Island. This has allowed us to anticipate an end-of-year budget surplus.
The Fall Festival generated $4.2k, $3.3k of which is allocated to the General Fund. The Fall Festival planning committee will be asked to designate a recipient for the remaining $1k.
The 2010 Christmas Offering will be treated similarly. $5.1k will be added to the General Fund as planned, with the remainder going to Missions.
Commitment Campaign results through 11/9 were reviewed. 50 pledges were received, totaling $159.4k. All pledges received were from 2010 pledgers, permitting the following analysis:
No.of pledges
2010 - 50
2011 - 50
General Fund
2010 - $149.2k
2011 - $150.2k
Capital Fund
2010 - $8.2k
2011 - $9.2k
Total
2010 - $157.4k
2011 - $159.4k (a 1.2% increase
93 pledges from 2010 pledgers remain.
The Church Charge Conference is planned for 12/1. If 75 – 80% of anticipate pledges are received before then, a 2011 budget will be presented. If not, only the Pastor’s compensation packages will be given. The Associate Pastor will be presented as a 25% time position, with the intention of increasing this to 50% as soon as giving will permit.
The results of the Church Visioning Core Values Audit were presented.
Chris reported that we now have 86 pledges and it looks very much like last year. 68 are outstanding at this point.
SPRC:
As reported on the blog:
1.) The SPRC approved the 2011 Recommended pastor’s Compensation Package as recommended by the new Upper New York Conference. The package would increase expenses for conference cost, personal medical cost and include a 3% wage increase. The total compensation package is $75,660. Trinity does not qualify for a grant as previously thought. This will be presented at the church charges conference in December.
2.) Based on the continued positive financial results the SPRC will provide recognition awards to staff members in 2010.
3.) The SPRC will recommend 2011 budget changes based on actual recourses available. :.
a. Incremental wage increases of 3% to part time positions of office assistant, custodian, events person, supervisor of building and grounds, visitation coordinator and crib room.
b. Continuation of the health care allowance to the Christian education directors and youth coordinator.
c. Adjusting the Contemporary Worship leader position from ¼ to ½ time. This position would also receive a health care allowance.
4.) The Bishop has appointed Nathan Lange as a local licensed pastor at Trinity UMC. This would allow him to administer weddings, baptisms and communion here as well as Ontario St. Church.
5.) Anyone wishing to provide input to the 2011 church profile should provide the input no later than Wonderful Wednesday 11/17, 2010.
Charlie is still taking the Church Profile, so please have them in by Wed., Nov. 17. You don’t have to answer every question.
Trustees:
Bob reported projects completed: Purchased: metal storage shed for grill, snow blower for $297; Shed for garbage at youth house. Repaired leaks in bell tower also were done by roofing company along with John Gast and Rob. (Approx cost is $2000 –$ 1800 came from Historic Trinity) Fire inspection has been done, but not yet received bill. Planned and/or in work: Install metal shed, install metal , add windows into 5 classrooms doors as per safe sanctuary in addition to windows in the elevator doors. Exploring signage near 190, and front sign in the driveway near Whitehaven Road, is it cost effective outsourcing the mowing of the cemetery lawn, considering room numbers for all rooms in both buildings. The committee is also investigating storage space in the building, as there is a shortage. If there are any large items to be purchased, please consult with Trustees as storage space for larger items is at a premium. There was discussion about the cemetery committee and the trust. There was discussion on the columbarium and the cost.
UMW:
Nancy reported that Religion in America will air on PBS at 9 PM tonight. Church supper on Dec. 5 at 5 PM is pot luck. Beverages and desserts will be provided. There will be a drama about the First Christmas.
5 PM service on November 14 had approximately 10 people in attendance. By design, it is more interactive. In the event there is a Sunday evening event, those who would attend the service, will be encouraged to attend the event.
ACE:
Fred reported that the event will be Feb 26 and 27 with missions as the focus. John Nestel will be the guest speaker. There will be an all day Saturday program with an evening program, then a Sunday School program culminating with speaking at the 10:30 service. Next meeting for ACE will Dec 12 at 7 PM
Seminar Report:
Charlie reported on the priority results from 9/18/2010. We were all interested in Worship attendance leading into increasing finances… hand in hand. The next were making disciples and developing church leaders, followed by targeting younger families w/children/youth/younger adults. After that, growing in Sunday School for all ages. There was no mention of music. The survey results/analysis from November 7 were then displayed and presented. The #1 item across the board was that people are important. Fellowship and community was the priority and we need to retain our friendly fellowship. The Great Commission – Matthew 28. All authority on heaven on earth has been given to me, therefore go and make disciples.
Values Bundled Trinity’s Ranking
1. Biblical Learning Christian Education Tied 1
Godly Leadership 3
Bible centered preach/teach 5
2. Community/Fellowship Fellowship & Community Tied 1
Family 4
People 7
3. Worship Worship & Praise 2
Bible centered preach/teach 5
4. Service/Ministry Community Service 6
Teamwork 9
Well mobilized Laity Tied 10
5. Evangelism Growth 8
Great Commission Tied 10
There was a suggestion from the seminar to “adopt a school, firehouse, nursing home, ect.
Charlie shared a power point presentation on what we have been discussing for the past few months. We recognize where the “problem” is and how we can make some changes and address the issues. The solution is building the church – not the building. Charlie reported that he feels we are well on our way to helping identify the key things that are recommended we might do and we are doing good work.
October minutes were accepted as changes. Sheila moved, Charlie seconded. Minutes will be emailed and included on blog.
Unfinished business:
Nate announced that this will be his last meeting as Chair of Council and will continue to attend as a staff person. Thanks to Nate for a job well done.
Next meeting will be Monday, January 17 at 7 PM.
Nancy Hayes closed in prayer.
Respectfully submitted,
Gail Conschafter
Monday, December 27, 2010
Monday, November 15, 2010
Christian Ed. report
The CE depart is going well. We have recently added two new families who have been coming regularly to our services.
We also have been doing much for Gods kingdom recently we have partnered with the girl scouts to host a "Trunk or treat" Halloween event. Our church had over 100 trick or treaters on our property.
This past Saturday we had hosted a family movie day where we had over 20 kids in attendence, many from outside of our church who received info about our CE Program.
This past Sunday we collected shoeboxes full of christmas gifts for "Operation Christmas child". Our gifts collected will go to needy children around the world who would not recieve a Christmas gift if not for the generoursity of our Trinity families.
Upcoming events are only one for now. We are planning on doing a turkey bowl flag foot ball game the night before thanksgiving. We hope this will become an annual event for the kids to look forward to.
Once again it is an honor to serve as your CE directors.
Mark and Liz Von Wald
We also have been doing much for Gods kingdom recently we have partnered with the girl scouts to host a "Trunk or treat" Halloween event. Our church had over 100 trick or treaters on our property.
This past Saturday we had hosted a family movie day where we had over 20 kids in attendence, many from outside of our church who received info about our CE Program.
This past Sunday we collected shoeboxes full of christmas gifts for "Operation Christmas child". Our gifts collected will go to needy children around the world who would not recieve a Christmas gift if not for the generoursity of our Trinity families.
Upcoming events are only one for now. We are planning on doing a turkey bowl flag foot ball game the night before thanksgiving. We hope this will become an annual event for the kids to look forward to.
Once again it is an honor to serve as your CE directors.
Mark and Liz Von Wald
Sunday, November 14, 2010
Finance Report for November 2010
The November Finance Committee meeting was held on 11/9 at 6:30 pm in the Church Lounge. 2010 budget results through October were reviewed:
General Fund giving
2010-$305k
2009-$292.1k
Capital Fund giving
2010-$25.7k
2009-$36.8k
General fund spending
$297.6
General Fund balance
2010-$17.6k
2009-$-1.2k
Despite the $1.8k increase in combined GF and CF giving, we have been able to fully fund our Apportionments while increasing our GF balance by nearly $19k. There are two major reasons, a $20k reduction in utility costs vs. budget and receipt of an unanticipated $10k contribution from a family which recently moved from Grand Island. This has allowed us to anticipate an end-of-year budget surplus.
The Fall Festival generated $4.2k, $3.3k of which is allocated to the General Fund. The Fall Festival planning committee will be asked to designate a recipient for the remaining $1k.
The 2010 Christmas Offering will be treated similarly. $5.1k will be added to the General Fund as planned, with the remainder going to Missions.
Commitment Campaign results through 11/9 were reviewed. 50 pledges were received, totaling $159.4k. All pledges received were from 2010 pledgiers, permitting the following analysis:
No.of pledges
2010 - 50
2011 - 50
General Fund
2010 - $149.2k
2011 - $150.2k
Capital Fund
2010 - $8.2k
2011 - $9.2k
Total
2010 - $157.4k
2011 - $159.4k(a 1.2% increase
93 pledges from 2010 pledgers remain.
The Church Charge Conference is planned for 12/1. If 75 – 80% of anticipate pledges are received before then, a 2011 budget will be presented. If not, only the Pastor’s compensation packages will be given. The Associate Pastor will be presented as a 25% time position, with the intention of increasing this to 50% as soon as giving will permit.
The results of the Church Visioning Core Values Audit were presented.
Chris Hipp – Chair, Finance Committee
General Fund giving
2010-$305k
2009-$292.1k
Capital Fund giving
2010-$25.7k
2009-$36.8k
General fund spending
$297.6
General Fund balance
2010-$17.6k
2009-$-1.2k
Despite the $1.8k increase in combined GF and CF giving, we have been able to fully fund our Apportionments while increasing our GF balance by nearly $19k. There are two major reasons, a $20k reduction in utility costs vs. budget and receipt of an unanticipated $10k contribution from a family which recently moved from Grand Island. This has allowed us to anticipate an end-of-year budget surplus.
The Fall Festival generated $4.2k, $3.3k of which is allocated to the General Fund. The Fall Festival planning committee will be asked to designate a recipient for the remaining $1k.
The 2010 Christmas Offering will be treated similarly. $5.1k will be added to the General Fund as planned, with the remainder going to Missions.
Commitment Campaign results through 11/9 were reviewed. 50 pledges were received, totaling $159.4k. All pledges received were from 2010 pledgiers, permitting the following analysis:
No.of pledges
2010 - 50
2011 - 50
General Fund
2010 - $149.2k
2011 - $150.2k
Capital Fund
2010 - $8.2k
2011 - $9.2k
Total
2010 - $157.4k
2011 - $159.4k(a 1.2% increase
93 pledges from 2010 pledgers remain.
The Church Charge Conference is planned for 12/1. If 75 – 80% of anticipate pledges are received before then, a 2011 budget will be presented. If not, only the Pastor’s compensation packages will be given. The Associate Pastor will be presented as a 25% time position, with the intention of increasing this to 50% as soon as giving will permit.
The results of the Church Visioning Core Values Audit were presented.
Chris Hipp – Chair, Finance Committee
SPRC Report for November 2010
SPRC Report to the Trinity Church Council for November 2010
1.) The SPRC approved the 2011 Recommended pastor’s Compensation Package as recommended by the new Upper New York Conference. The package would increase expenses for conference cost, personal medical cost and include a 3% wage increase. The total compensation package is $75,660. Trinity does not qualify for a grant as previously thought. This will be presented at the church charges conference in December.
2.) Based on the continued positive financial results the SPRC will provide recognition awards to staff members in 2010.
3.) The SPRC will recommend 2011 budget changes based on actual recourses available. :.
a. Incremental wage increases of 3% to part time positions of office assistant, custodian, events person, supervisor of building and grounds, visitation coordinator and crib room.
b. Continuation of the health care allowance to the Christian education directors and youth coordinator.
c. Adjusting the Contemporary Worship leader position from ¼ to ½ time. This position would also receive a health care allowance.
4.) The Bishop has appointed Nathan Lange as a local licensed pastor at Trinity UMC. This would allow him to administer weddings, baptisms and communion here as well as Ontario St. Church.
5.) Anyone wishing to provide input to the 2011 church profile should provide the input no later than Wonderful Wednesday 11/17, 2010.
Respectfully submitted for the SPRC by Charlie Yund
1.) The SPRC approved the 2011 Recommended pastor’s Compensation Package as recommended by the new Upper New York Conference. The package would increase expenses for conference cost, personal medical cost and include a 3% wage increase. The total compensation package is $75,660. Trinity does not qualify for a grant as previously thought. This will be presented at the church charges conference in December.
2.) Based on the continued positive financial results the SPRC will provide recognition awards to staff members in 2010.
3.) The SPRC will recommend 2011 budget changes based on actual recourses available. :.
a. Incremental wage increases of 3% to part time positions of office assistant, custodian, events person, supervisor of building and grounds, visitation coordinator and crib room.
b. Continuation of the health care allowance to the Christian education directors and youth coordinator.
c. Adjusting the Contemporary Worship leader position from ¼ to ½ time. This position would also receive a health care allowance.
4.) The Bishop has appointed Nathan Lange as a local licensed pastor at Trinity UMC. This would allow him to administer weddings, baptisms and communion here as well as Ontario St. Church.
5.) Anyone wishing to provide input to the 2011 church profile should provide the input no later than Wonderful Wednesday 11/17, 2010.
Respectfully submitted for the SPRC by Charlie Yund
Minutes from October's Meeting
Church Council Meeting
October 18, 2010
Nate Lange called the meeting to order at 6:05 PM with the unison reading of the mission statement.
Welcome and roll call by Gail Conschafter. Attendees: Bob Kaiser, Sue Kaiser, Ann Hippe, Chris Hippe, Nate Lange, Nancy Hayes, Sheila Rader, Jeff Childs, Gail Conschafter, Charlie Yund, Bobbie Cap, Paul Sipson, Judy Mauer, John Harbison, Nikki Fidel, Fred claus, Liz VonWald, Ginny Wilkinson Theis.
Opening devotions: Nate encouraged us to share our gifts to better the meeting environment. We are the body of Christ.
Laity Sunday was addressed. From the choir loft, very little was heard due to poor microphone or some other audio issue. Issue of sound in the sanctuary was discussed.
Changes to the Agenda: No changes were suggested
New Business: UM will be doing the PJ Bottoms again this year. This is in connection with the Neighborhood Foundation. We were asked to continue with what we have done in the past.
Fall Festival Report: Paul reported that the profit was about $4500. The turnout was a bit disappointing; quite small. There is a lot of work that goes into this, and with a small turnout, perhaps the format needs to be changed. There were new kids downstairs and new families may be coming to church. Kids were disappointed that there was not a hayride. Dinner was successful. Friday night brought in about 40 people. On Saturday before dinner, there were most likely no more than 100 people. Other options are being considered for next year.
Reports:
Missions:
The most important item is the Christmas offering will be divided into three parts:
• Local – The Shalom Zone
• National: The Missionary in Nome Alaska
• International: The Medical Clinic in Haiti.
o Thank you, John Harbison
Missions will decide as to how this money is to be divided. In years past, this money went to pay apportionments, but since we are doing well financially, this collection will not be needed to pay apportionments.
Finance:
Through September, the General Fund Balance is $17.7 K vs. $2.3 K in 2009, while our apportionment payments are fully funded. This results from $10K increased General Fund giving, the $11k lower spending vs. 2009, including perhaps $12k lower gas heating costs. Also, about $10k was given by a family which left Grand Island last year.
Our reduced spending budget combined with increased giving and lower gas costs have allowed us to fully fund apportionments while marginally increasing spending vs. budget.
Commitment Sunday for the 2011 Stewardship Campaign will be Nov. 7. It is important that pledges be returned promptly since the Church charge Conference is scheduled for December 1st.
The SPRC requests $2000 be added their budget to support year-end gifts and non-salaried staff. After discussion this motion was made by Charlie, seconded by Nancy Hayes and passed.
The process of assembling the candidate 2011 budget has begun.
Christian Education
What’s Going on with the Children
Sunday Mornings:
Sunday School and Kidzone are off to a good start. We are averaging over twenty children at each. We have also seen some new families. The curriculum we are using is Group’s Hands on Bible. It took a little getting used to but now everyone loves it. The children are doing a lot better with their memory verses this year as well. The Sunday School format has changed and we are holding a junior elementary class pre-k-2nd, and a senior elementary class 3rd-5th with three teachers per class.
Wednesday Evenings:
Wednesday programming is now called Impact Zone and we are doing Bible Trivia in a TV show format. We are averaging 10 children per week with half or more being children from outside our church. We feel that this program would draw in a lot more families if held on an alternative night. Wednesday has a lot of competing events.
Fall Festival:
The children’s activities at the Fall Festival went very well. We had over fifty children participate throughout the day. The youth did an excellent job working it in the morning. We saw many families from outside of the church. A couple families expressed interest in attending our church on Sundays.
What’s Coming Up?
We are doing a combined Trunk or Treat/Halloween Extravaganza with the Girl Scouts on Saturday October 30th at 4PM. We will also be continuing monthly Family Movie Days. Our Christmas Play will be Sunday December 19th.
SPRC:
Charlie reported the following:
1.) The SPRC reviewed changes to the 2011 Recommended pastor’s Compensation Package as recommended by the new Upper New York Conference. The package would increase expenses by approximately $800 per year. This cost is offset by a grant from the conference of about $9,000 in 2011.
2.) The SPRC has recommended 2011 Preliminary Budget changes to the finance committee for staff to include
a. Incremental wage increases of 3% to the full time staff positions of senior pastor, office manager and part time positions of office assistant, custodian, events person, supervisor of building and grounds, visitation coordinator and crib room.
b.Continuation of the health care allowance to the Christian education directors and youth coordinator.
c.Adjusting the Contemporary Worship leader position from ¼ to ½ time. This position would also receive a health care allowance.
3.) Based on the continued positive financial results the SPRC recommended to the finance committee and were approved to provide 2010 recognition awards to staff members.
4.) The Contemporary worship leader status should be continued with increased responsibilities to be defined by the SPRC and the senior pastor. The SPRC also recommends that Trinity request to the Bishop that Nathan Lange to be designated a local licensed pastor at Trinity UMC. This would allow him to administer weddings, baptisms and communion here as well as Ontario St. Church.
5.) New forms for Upper New York Conference (UNY Conference)
a.)SPRC Advisory Form
b.)Pastor’s Advisory Form
c.)SPRC – Pastor Covenant Form
d.)The church Profile
e.)The Pastor Profile
The SPRC is updating the church profile with input received from the congregation and leadership. This form is due December 1.
6.) Appraisals , reviews and 2011 goals are underway and be completed earlier this year so the results can be used to provide required assistance in a more timely manner and be used in the ongoing church visioning process.
Charlie motioned that we include the wage increases of 3%, continuation of health care and increase Nate Lange’s position from ¼ to ½ time position. Nancy Hayes seconded the motions. This will be recommended to the finance committee for the budget. Discussion followed. The cost of all changes is about $22,000 with the rebate of about $9000. Vote was called and passed unanimously.
Charlie reported that Nate is a licensed pastor only at Ontario Street Church. If he were a local licensed pastor for TUMC, he would then be able to perform weddings, communions, and baptisms. Nate commented that it would be helpful in situations where Jeff and other retired pastors are not available to perform these duties. Charlie recommended that SPRC send a letter requesting for Nate to be a local licensed pastor for TUMC. Judy Maurer seconded this motion. Discussion followed. Health insurance would be necessary if Nate were to be a full time pastor, even if it were ½ time at TUMC and ½ time at Ontario Street. The salary will not increase until 2011. The vote was taken and passed unanimously. Jeff asked the question as to Nate being the chair for Church Council, which will be discussed in the near future.
Charlie the distributed the church profile and asked for our help in completing it. Charlie has had no returns as of today and would like to hear from others as to what they have to say. The old document has been around about 10 years, and probably does not depict what we are about today. Any or all parts of the paper would be greatly appreciated. It is due by December 1st, and Charlie would appreciate our feedback by November 15. Reponses will be posted on the web site. The chairs of each committee will take some questions back to their respective committees.
Church Priorities, Goals and Strategy:
Priority Survey: Analyzed the votes in two different ways; total votes and number of people and how they voted. Total number of overall votes 1st. The priorities in order are:
1. Increase in church attendance
2. Making disciples
3. Younger families w/children
4. Growing Sunday school – targeting youth.
If we put all our effort into growing our worship, we may be putting the horse before the cart. Charlie read a part of the message by Rev. Slaughter. Spread the word, get out into the community and become more socially active to be better leaders. Discussion on what we should be doing to feed our congregation so we are prepared to go out and spread what have to offer. Nate commented on Program Driven Ministries. If we look at that, Nate questioned whether this would be the best case scenario. Once offered, any program would have to be sustained. If we make discipleship a priority and each of us found two people, not fully involved, and personally invested into these two people, we would have 60 new church leaders in a few years! This could have a ripple effect in four years. Discussion followed as to how to pick these people. Ginny commented on this concept and related it to Young Life. Nate’s vision is to look at Jesus as an excellent example. Peter, James, and John. These were the three that He invested His tine and efforts in, and expected more from them. Then came the twelve that were with Him. These all were invested personally. Discussion followed on these ideas. Nate asked us to think about the weakness in approaching program driven ministries, results in NEED based ministry, and gift based evangelism. We should actually be doing need based ministry and need base evangelism. If we could re-align the way we find our volunteers, we might get a greater response.
Charlie commented that we are really doing pretty well for all we have going on at TUMC. He commented on how he appreciates how seriously we all take our leadership roles in the church. We need to be intentionally in growing our spirits. We have six adult Sunday School classes – which is another positive thing at TUMC.
November 8, there is a conference in North Chili for leadership. Charlie is considering attending if anyone else would like to accompany him, please let him know.
Nate asked if we would continue to think about this, and be present at the planning meeting scheduled for November 6th at 9 AM.
Nate stated that next Sunday at 5 PM there will be a sneak preview of a new Sunday evening service. If at all possible, please attend and give feedback. It will be in the family room. The actual kick off date for the new service will be November 14th. There will be food as part of the evening and the hope is for this to become another option for people for their weekly Sunday worship.
Ginny motioned to pass the minutes from our August meeting, and Nancy Hayes seconded. Motion passed unanimously.
Nikki asked that an adult from the congregation come to Sunday school to participate in activities with the kids. She asked that leaders from different areas of the church come in and work with the 3rd, 4th, and 5th graders. Let Nikki know if anyone is interested.
Meeting was adjourned at 9:01 pm with Jeff closing in prayer.
Respectfully submitted,
Gail Conschafter
October 18, 2010
Nate Lange called the meeting to order at 6:05 PM with the unison reading of the mission statement.
Welcome and roll call by Gail Conschafter. Attendees: Bob Kaiser, Sue Kaiser, Ann Hippe, Chris Hippe, Nate Lange, Nancy Hayes, Sheila Rader, Jeff Childs, Gail Conschafter, Charlie Yund, Bobbie Cap, Paul Sipson, Judy Mauer, John Harbison, Nikki Fidel, Fred claus, Liz VonWald, Ginny Wilkinson Theis.
Opening devotions: Nate encouraged us to share our gifts to better the meeting environment. We are the body of Christ.
Laity Sunday was addressed. From the choir loft, very little was heard due to poor microphone or some other audio issue. Issue of sound in the sanctuary was discussed.
Changes to the Agenda: No changes were suggested
New Business: UM will be doing the PJ Bottoms again this year. This is in connection with the Neighborhood Foundation. We were asked to continue with what we have done in the past.
Fall Festival Report: Paul reported that the profit was about $4500. The turnout was a bit disappointing; quite small. There is a lot of work that goes into this, and with a small turnout, perhaps the format needs to be changed. There were new kids downstairs and new families may be coming to church. Kids were disappointed that there was not a hayride. Dinner was successful. Friday night brought in about 40 people. On Saturday before dinner, there were most likely no more than 100 people. Other options are being considered for next year.
Reports:
Missions:
The most important item is the Christmas offering will be divided into three parts:
• Local – The Shalom Zone
• National: The Missionary in Nome Alaska
• International: The Medical Clinic in Haiti.
o Thank you, John Harbison
Missions will decide as to how this money is to be divided. In years past, this money went to pay apportionments, but since we are doing well financially, this collection will not be needed to pay apportionments.
Finance:
Through September, the General Fund Balance is $17.7 K vs. $2.3 K in 2009, while our apportionment payments are fully funded. This results from $10K increased General Fund giving, the $11k lower spending vs. 2009, including perhaps $12k lower gas heating costs. Also, about $10k was given by a family which left Grand Island last year.
Our reduced spending budget combined with increased giving and lower gas costs have allowed us to fully fund apportionments while marginally increasing spending vs. budget.
Commitment Sunday for the 2011 Stewardship Campaign will be Nov. 7. It is important that pledges be returned promptly since the Church charge Conference is scheduled for December 1st.
The SPRC requests $2000 be added their budget to support year-end gifts and non-salaried staff. After discussion this motion was made by Charlie, seconded by Nancy Hayes and passed.
The process of assembling the candidate 2011 budget has begun.
Christian Education
What’s Going on with the Children
Sunday Mornings:
Sunday School and Kidzone are off to a good start. We are averaging over twenty children at each. We have also seen some new families. The curriculum we are using is Group’s Hands on Bible. It took a little getting used to but now everyone loves it. The children are doing a lot better with their memory verses this year as well. The Sunday School format has changed and we are holding a junior elementary class pre-k-2nd, and a senior elementary class 3rd-5th with three teachers per class.
Wednesday Evenings:
Wednesday programming is now called Impact Zone and we are doing Bible Trivia in a TV show format. We are averaging 10 children per week with half or more being children from outside our church. We feel that this program would draw in a lot more families if held on an alternative night. Wednesday has a lot of competing events.
Fall Festival:
The children’s activities at the Fall Festival went very well. We had over fifty children participate throughout the day. The youth did an excellent job working it in the morning. We saw many families from outside of the church. A couple families expressed interest in attending our church on Sundays.
What’s Coming Up?
We are doing a combined Trunk or Treat/Halloween Extravaganza with the Girl Scouts on Saturday October 30th at 4PM. We will also be continuing monthly Family Movie Days. Our Christmas Play will be Sunday December 19th.
SPRC:
Charlie reported the following:
1.) The SPRC reviewed changes to the 2011 Recommended pastor’s Compensation Package as recommended by the new Upper New York Conference. The package would increase expenses by approximately $800 per year. This cost is offset by a grant from the conference of about $9,000 in 2011.
2.) The SPRC has recommended 2011 Preliminary Budget changes to the finance committee for staff to include
a. Incremental wage increases of 3% to the full time staff positions of senior pastor, office manager and part time positions of office assistant, custodian, events person, supervisor of building and grounds, visitation coordinator and crib room.
b.Continuation of the health care allowance to the Christian education directors and youth coordinator.
c.Adjusting the Contemporary Worship leader position from ¼ to ½ time. This position would also receive a health care allowance.
3.) Based on the continued positive financial results the SPRC recommended to the finance committee and were approved to provide 2010 recognition awards to staff members.
4.) The Contemporary worship leader status should be continued with increased responsibilities to be defined by the SPRC and the senior pastor. The SPRC also recommends that Trinity request to the Bishop that Nathan Lange to be designated a local licensed pastor at Trinity UMC. This would allow him to administer weddings, baptisms and communion here as well as Ontario St. Church.
5.) New forms for Upper New York Conference (UNY Conference)
a.)SPRC Advisory Form
b.)Pastor’s Advisory Form
c.)SPRC – Pastor Covenant Form
d.)The church Profile
e.)The Pastor Profile
The SPRC is updating the church profile with input received from the congregation and leadership. This form is due December 1.
6.) Appraisals , reviews and 2011 goals are underway and be completed earlier this year so the results can be used to provide required assistance in a more timely manner and be used in the ongoing church visioning process.
Charlie motioned that we include the wage increases of 3%, continuation of health care and increase Nate Lange’s position from ¼ to ½ time position. Nancy Hayes seconded the motions. This will be recommended to the finance committee for the budget. Discussion followed. The cost of all changes is about $22,000 with the rebate of about $9000. Vote was called and passed unanimously.
Charlie reported that Nate is a licensed pastor only at Ontario Street Church. If he were a local licensed pastor for TUMC, he would then be able to perform weddings, communions, and baptisms. Nate commented that it would be helpful in situations where Jeff and other retired pastors are not available to perform these duties. Charlie recommended that SPRC send a letter requesting for Nate to be a local licensed pastor for TUMC. Judy Maurer seconded this motion. Discussion followed. Health insurance would be necessary if Nate were to be a full time pastor, even if it were ½ time at TUMC and ½ time at Ontario Street. The salary will not increase until 2011. The vote was taken and passed unanimously. Jeff asked the question as to Nate being the chair for Church Council, which will be discussed in the near future.
Charlie the distributed the church profile and asked for our help in completing it. Charlie has had no returns as of today and would like to hear from others as to what they have to say. The old document has been around about 10 years, and probably does not depict what we are about today. Any or all parts of the paper would be greatly appreciated. It is due by December 1st, and Charlie would appreciate our feedback by November 15. Reponses will be posted on the web site. The chairs of each committee will take some questions back to their respective committees.
Church Priorities, Goals and Strategy:
Priority Survey: Analyzed the votes in two different ways; total votes and number of people and how they voted. Total number of overall votes 1st. The priorities in order are:
1. Increase in church attendance
2. Making disciples
3. Younger families w/children
4. Growing Sunday school – targeting youth.
If we put all our effort into growing our worship, we may be putting the horse before the cart. Charlie read a part of the message by Rev. Slaughter. Spread the word, get out into the community and become more socially active to be better leaders. Discussion on what we should be doing to feed our congregation so we are prepared to go out and spread what have to offer. Nate commented on Program Driven Ministries. If we look at that, Nate questioned whether this would be the best case scenario. Once offered, any program would have to be sustained. If we make discipleship a priority and each of us found two people, not fully involved, and personally invested into these two people, we would have 60 new church leaders in a few years! This could have a ripple effect in four years. Discussion followed as to how to pick these people. Ginny commented on this concept and related it to Young Life. Nate’s vision is to look at Jesus as an excellent example. Peter, James, and John. These were the three that He invested His tine and efforts in, and expected more from them. Then came the twelve that were with Him. These all were invested personally. Discussion followed on these ideas. Nate asked us to think about the weakness in approaching program driven ministries, results in NEED based ministry, and gift based evangelism. We should actually be doing need based ministry and need base evangelism. If we could re-align the way we find our volunteers, we might get a greater response.
Charlie commented that we are really doing pretty well for all we have going on at TUMC. He commented on how he appreciates how seriously we all take our leadership roles in the church. We need to be intentionally in growing our spirits. We have six adult Sunday School classes – which is another positive thing at TUMC.
November 8, there is a conference in North Chili for leadership. Charlie is considering attending if anyone else would like to accompany him, please let him know.
Nate asked if we would continue to think about this, and be present at the planning meeting scheduled for November 6th at 9 AM.
Nate stated that next Sunday at 5 PM there will be a sneak preview of a new Sunday evening service. If at all possible, please attend and give feedback. It will be in the family room. The actual kick off date for the new service will be November 14th. There will be food as part of the evening and the hope is for this to become another option for people for their weekly Sunday worship.
Ginny motioned to pass the minutes from our August meeting, and Nancy Hayes seconded. Motion passed unanimously.
Nikki asked that an adult from the congregation come to Sunday school to participate in activities with the kids. She asked that leaders from different areas of the church come in and work with the 3rd, 4th, and 5th graders. Let Nikki know if anyone is interested.
Meeting was adjourned at 9:01 pm with Jeff closing in prayer.
Respectfully submitted,
Gail Conschafter
Monday, October 18, 2010
October Missions Report
Mission Committee Report, The most important item is the Christmas
Offering will be divided into three parts.
- Local: The Shalome Zone
- National: The Missionary in Nome Alaska
- International: The Medical Clinic in Haiti
Thank you John Harbison
Offering will be divided into three parts.
- Local: The Shalome Zone
- National: The Missionary in Nome Alaska
- International: The Medical Clinic in Haiti
Thank you John Harbison
October Christian Ed. report
What’s Going on with the Children
Sunday Mornings:
Sunday School and Kidzone are off to a good start. We are averaging over twenty children at each. We have also seen some new families. The curriculum we are using is Group’s Hands on Bible. It took a little getting used to but now everyone loves it. The children are doing a lot better with their memory verses this year as well. The Sunday School format has changed and we are holding a junior elementary class pre-k-2nd, and a senior elementary class 3rd-5th with three teachers per class.
Wednesday Evenings:
Wednesday programming is now called Impact Zone and we are doing Bible Trivia in a TV show format. We are averaging 10 children per week with half or more being children from outside our church. We feel that this program would draw in a lot more families if held on an alternative night. Wednesday has a lot of competing events.
Fall Festival:
The children’s activities at the Fall Festival went very well. We had over fifty children participate throughout the day. The youth did an excellent job working it in the morning. We saw many families from outside of the church. A couple families expressed interest in attending our church on Sundays.
What’s Coming Up?
We are doing a combined Trunk or Treat/Halloween Extravaganza with the Girl Scouts on Saturday October 30th at 4PM. We will also be continuing monthly Family Movie Days. Our Christmas Play will be Sunday December 19th.
Liz & Mark Von Wald
Sunday Mornings:
Sunday School and Kidzone are off to a good start. We are averaging over twenty children at each. We have also seen some new families. The curriculum we are using is Group’s Hands on Bible. It took a little getting used to but now everyone loves it. The children are doing a lot better with their memory verses this year as well. The Sunday School format has changed and we are holding a junior elementary class pre-k-2nd, and a senior elementary class 3rd-5th with three teachers per class.
Wednesday Evenings:
Wednesday programming is now called Impact Zone and we are doing Bible Trivia in a TV show format. We are averaging 10 children per week with half or more being children from outside our church. We feel that this program would draw in a lot more families if held on an alternative night. Wednesday has a lot of competing events.
Fall Festival:
The children’s activities at the Fall Festival went very well. We had over fifty children participate throughout the day. The youth did an excellent job working it in the morning. We saw many families from outside of the church. A couple families expressed interest in attending our church on Sundays.
What’s Coming Up?
We are doing a combined Trunk or Treat/Halloween Extravaganza with the Girl Scouts on Saturday October 30th at 4PM. We will also be continuing monthly Family Movie Days. Our Christmas Play will be Sunday December 19th.
Liz & Mark Von Wald
Sunday, October 17, 2010
Trustees Report - September and October
Projects Completed:
Don Mason re-tubed the boiler at HT; no cost to Trinity.
Tri-Lock secured all corner shingles on HT Bell tower, no additional cost.
Rob installed protective and attractive enclosure for water heater in HT kitchen
Contracted for snowplowing ($4,450) and salting ($170 each, after first)
Installed energy-efficient fluorescent tubes and ballasts in main church and gym ($2964)
Bought gasoline powered hedge trimmer ($270)
Bought two lightweight 6’ tables and two 8’ tables ($240)
Approved donation to Fire Company ($100)
Projects Planned or In Work:
Replace all old zone valves at HT ($2600, shared 50/50 with HT Committee)
Install an 8x10 metal shed near dumpster, for gas grill and snow blower storage ($400)
Provide a small shed for garbage cans at “youth house” ($200)
Install a lockset in door from DD room to Nursery, as requested by Nursery attendant
Add safe sanctuary windows in five doors in main church building
Exploring installation of a 4’x 8’ TRINITY sign on our property near I-190
Exploring replacement of front sign (in driveway) with a programmable led type.
Investigating cost-effectiveness of outsourcing lawn and cemetery mowing.
Don Mason re-tubed the boiler at HT; no cost to Trinity.
Tri-Lock secured all corner shingles on HT Bell tower, no additional cost.
Rob installed protective and attractive enclosure for water heater in HT kitchen
Contracted for snowplowing ($4,450) and salting ($170 each, after first)
Installed energy-efficient fluorescent tubes and ballasts in main church and gym ($2964)
Bought gasoline powered hedge trimmer ($270)
Bought two lightweight 6’ tables and two 8’ tables ($240)
Approved donation to Fire Company ($100)
Projects Planned or In Work:
Replace all old zone valves at HT ($2600, shared 50/50 with HT Committee)
Install an 8x10 metal shed near dumpster, for gas grill and snow blower storage ($400)
Provide a small shed for garbage cans at “youth house” ($200)
Install a lockset in door from DD room to Nursery, as requested by Nursery attendant
Add safe sanctuary windows in five doors in main church building
Exploring installation of a 4’x 8’ TRINITY sign on our property near I-190
Exploring replacement of front sign (in driveway) with a programmable led type.
Investigating cost-effectiveness of outsourcing lawn and cemetery mowing.
Prayer Ministries Report
Sunday morning Adult Education Class is continuing on The Lord's Prayer.
The third meeting of the Island Prayer Group is coming up on Tuesday, Oct. 19...we look forward to some newcomers each time. Other Churches have been sent a detailed invitation to recommend this ecumenical prayer gathering to those who have an interest in praying together for Island and wider issues as well as personal needs. Persons who have attended are asked to invite others too.
I am hoping for others from Trinity to come and see what a good thing it is to pray in unity with others.
Some possible prayer expansion may come with a planned Sunday evening informal supper and service in the Family Room. This is still in the planning stages but the format would include a time for prayer at the end of the service, including praying for personal needs.
Sue Kaiser, Prayer Ministries Coordinator
The third meeting of the Island Prayer Group is coming up on Tuesday, Oct. 19...we look forward to some newcomers each time. Other Churches have been sent a detailed invitation to recommend this ecumenical prayer gathering to those who have an interest in praying together for Island and wider issues as well as personal needs. Persons who have attended are asked to invite others too.
I am hoping for others from Trinity to come and see what a good thing it is to pray in unity with others.
Some possible prayer expansion may come with a planned Sunday evening informal supper and service in the Family Room. This is still in the planning stages but the format would include a time for prayer at the end of the service, including praying for personal needs.
Sue Kaiser, Prayer Ministries Coordinator
Saturday, October 16, 2010
October SPRC report
SPRC Report to the Trinity Church Council for October 2010
1.) The SPRC reviewed changes to the 2011 Recommended pastor’s Compensation Package as recommended by the new Upper New York Conference. The package would increase expenses by approximately $800 per year. This cost is offset by a grant from the conference of about $9,000 in 2011.
2.) The SPRC has recommended 2011 Preliminary Budget changes to the finance committee for staff to include
a. Incremental wage increases of 3% to the full time staff positions of senior pastor, office manager and part time positions of office assistant, custodian, events person, supervisor of building and grounds, visitation coordinator and crib room.
b.Continuation of the health care allowance to the Christian education directors and youth coordinator.
c.Adjusting the Contemporary Worship leader position from ¼ to ½ time. This position would also receive a health care allowance.
3.) Based on the continued positive financial results the SPRC recommended to the finance committee and were approved to provide 2010 recognition awards to staff members.
4.) The Contemporary worship leader status should be continued with increased responsibilities to be defined by the SPRC and the senior pastor. The SPRC also recommends that Trinity request to the Bishop that Nathan Lange to be designated a local licensed pastor at Trinity UMC. This would allow him to administer weddings, baptisms and communion here as well as Ontario St.Church.
5.) New forms for Upper New York Conference (UNY Conference)
a.)SPRC Advisory Form
b.)Pastor’s Advisory Form
c.)SPRC – Pastor Covenant Form
d.)The church Profile
e.)The Pastor Profile
The SPRC is updating the church profile with input received from the congregation and leadership. This form is due December 1.
6.) Appraisals , reviews and 2011 goals are underway and be completed earlier this year so the results can be used to provide required assistance in a more timely manner and be used in the ongoing church visioning process.
Respectfully submitted for the SPRC by Charlie Yund
1.) The SPRC reviewed changes to the 2011 Recommended pastor’s Compensation Package as recommended by the new Upper New York Conference. The package would increase expenses by approximately $800 per year. This cost is offset by a grant from the conference of about $9,000 in 2011.
2.) The SPRC has recommended 2011 Preliminary Budget changes to the finance committee for staff to include
a. Incremental wage increases of 3% to the full time staff positions of senior pastor, office manager and part time positions of office assistant, custodian, events person, supervisor of building and grounds, visitation coordinator and crib room.
b.Continuation of the health care allowance to the Christian education directors and youth coordinator.
c.Adjusting the Contemporary Worship leader position from ¼ to ½ time. This position would also receive a health care allowance.
3.) Based on the continued positive financial results the SPRC recommended to the finance committee and were approved to provide 2010 recognition awards to staff members.
4.) The Contemporary worship leader status should be continued with increased responsibilities to be defined by the SPRC and the senior pastor. The SPRC also recommends that Trinity request to the Bishop that Nathan Lange to be designated a local licensed pastor at Trinity UMC. This would allow him to administer weddings, baptisms and communion here as well as Ontario St.Church.
5.) New forms for Upper New York Conference (UNY Conference)
a.)SPRC Advisory Form
b.)Pastor’s Advisory Form
c.)SPRC – Pastor Covenant Form
d.)The church Profile
e.)The Pastor Profile
The SPRC is updating the church profile with input received from the congregation and leadership. This form is due December 1.
6.) Appraisals , reviews and 2011 goals are underway and be completed earlier this year so the results can be used to provide required assistance in a more timely manner and be used in the ongoing church visioning process.
Respectfully submitted for the SPRC by Charlie Yund
October Finance Report
The Finance Committee held its regularly scheduled October meeting on the 12th.
Through September, the General Fund balance is $17.7k vs. -$2.3k in 2009, while our apportionment payments are fully funded. This results from $10k increased General Fund giving, $11k lower spending vs. 2009, including perhaps $12k lower gas heating costs. Also, about $10k was given by a family which left Grand Island last year.
Our reduced spending budget combined with increased giving and lower gas costs have allowed us to fully fund apportionments while marginally increasing spending vs. budget.
Increased General Fund giving is, however, offset by a $10.7k reduction in Capital Fund giving.
Commitment Sunday for the 2011 Stewardship Campaign will be November 7th. It is important that pledges be returned promptly since the Church Charge Conference is scheduled for December 1st.
The SPRC requests $2000 be added to their budget to support year-end gifts for non-salaried staff. After discussion this motion was made, seconded and passed.
The process of assembling the candidate 2011 budget has begun.
Chris Hipp – chair Finance Committee
Through September, the General Fund balance is $17.7k vs. -$2.3k in 2009, while our apportionment payments are fully funded. This results from $10k increased General Fund giving, $11k lower spending vs. 2009, including perhaps $12k lower gas heating costs. Also, about $10k was given by a family which left Grand Island last year.
Our reduced spending budget combined with increased giving and lower gas costs have allowed us to fully fund apportionments while marginally increasing spending vs. budget.
Increased General Fund giving is, however, offset by a $10.7k reduction in Capital Fund giving.
Commitment Sunday for the 2011 Stewardship Campaign will be November 7th. It is important that pledges be returned promptly since the Church Charge Conference is scheduled for December 1st.
The SPRC requests $2000 be added to their budget to support year-end gifts for non-salaried staff. After discussion this motion was made, seconded and passed.
The process of assembling the candidate 2011 budget has begun.
Chris Hipp – chair Finance Committee
Saturday, August 21, 2010
Prayer Ministry
THE PRAYER PLACE - NEW ISLAND - WIDE, ECUMENICAL PRAYER GROUP BEGINS.
By Sue Kaiser, Prayer Ministry Coordinator
As a follow up to the April Prayer Event at Trinity with Dr. Roy Miller, several women from Island Churches who attended, recognized their common hope to have an on-going monthly prayer group devoted to prayer for Island needs as well as well as wider and personal concerns. After consultation with the Island Ministerium, an invitation was sent to all Island Christian churches inviting each to send folks who have a similar desire to pray and work together as Christians.
The first organizing and prayer meeting was held here at Trinity, August 17th with 12 attending representing 7 churches. After hearing some of the history of prayer life on Grand Island during the early 1970's, folks introduced themselves and one personal concern and a time of prayer closed the meeting. The group definitely has high hopes and dreams for Grand Island's prayer life together and trust that God's Spirit is leading in this opportunity.
Meeting places may change from time to time, for now we will be meeting in Trinity's Prayer Room, inviting others who have a heart for praying - in a variety of ways. Next meeting, Sept 21st from 7-9. Have ?'s
"THE LORD'S PRAYER: ENTERING INTO GOD'S COUNTRY" - A VIDEO LED BIBLE STUDY By award winning author of 34 books, Walter Wangerin Jr.,
FOR the 9AM CHRISTIAN EDUCATION HOUR, 9-10:15, Sept. 18- Nov. 6
This contemporary look at this best known and best loved prayer of Jesus sheds light on what the prayer reveals about God's nature and our own...and how we should and can live in relationship with God and one another.
As writer in residence at Valparaiso University, and an excellent presenter to college age students, Wangerin shows his classes and us (the viewers) Biblical truths and applications for all ages. Discussion & Prayer each week.
Location to be announced.
By Sue Kaiser, Prayer Ministry Coordinator
As a follow up to the April Prayer Event at Trinity with Dr. Roy Miller, several women from Island Churches who attended, recognized their common hope to have an on-going monthly prayer group devoted to prayer for Island needs as well as well as wider and personal concerns. After consultation with the Island Ministerium, an invitation was sent to all Island Christian churches inviting each to send folks who have a similar desire to pray and work together as Christians.
The first organizing and prayer meeting was held here at Trinity, August 17th with 12 attending representing 7 churches. After hearing some of the history of prayer life on Grand Island during the early 1970's, folks introduced themselves and one personal concern and a time of prayer closed the meeting. The group definitely has high hopes and dreams for Grand Island's prayer life together and trust that God's Spirit is leading in this opportunity.
Meeting places may change from time to time, for now we will be meeting in Trinity's Prayer Room, inviting others who have a heart for praying - in a variety of ways. Next meeting, Sept 21st from 7-9. Have ?'s
"THE LORD'S PRAYER: ENTERING INTO GOD'S COUNTRY" - A VIDEO LED BIBLE STUDY By award winning author of 34 books, Walter Wangerin Jr.,
FOR the 9AM CHRISTIAN EDUCATION HOUR, 9-10:15, Sept. 18- Nov. 6
This contemporary look at this best known and best loved prayer of Jesus sheds light on what the prayer reveals about God's nature and our own...and how we should and can live in relationship with God and one another.
As writer in residence at Valparaiso University, and an excellent presenter to college age students, Wangerin shows his classes and us (the viewers) Biblical truths and applications for all ages. Discussion & Prayer each week.
Location to be announced.
Friday, August 20, 2010
Trustee's Committee Report for August
Information:
Repairs to stop basement flooding proved successful during a heavy rainstorm in July.
Roofing vendor repaired ruts at Historic Trinity, but grass is returning slowly.
We still have unneeded John Deere spreader and plow blade attachments for sale.
Projects Completed:
Three cross-and-flame logo mats are in place at entrances of both church buildings.
Parking lot repair/sealing/striping have been completed. Parsonage driveway was included.
Decorative wood piece from HT sanctuary has been mounted on Family Room wall.
Expansion of small double door room is virtually complete.
Projects Being Planned:
Numerous projects have been identified for consideration at Sept 9 Trustees meeting.
Repairs to stop basement flooding proved successful during a heavy rainstorm in July.
Roofing vendor repaired ruts at Historic Trinity, but grass is returning slowly.
We still have unneeded John Deere spreader and plow blade attachments for sale.
Projects Completed:
Three cross-and-flame logo mats are in place at entrances of both church buildings.
Parking lot repair/sealing/striping have been completed. Parsonage driveway was included.
Decorative wood piece from HT sanctuary has been mounted on Family Room wall.
Expansion of small double door room is virtually complete.
Projects Being Planned:
Numerous projects have been identified for consideration at Sept 9 Trustees meeting.
Thursday, August 19, 2010
Finance Committe Report for August
Through July we have a positive $18.6k balance in the General Fund, vs. a negative $8.6k in 2009. We have also paid our apportionments in full through July. Spending is $5.7k below budget, while giving is $7.3k above forecast YTD.
Capital Fund giving through July is $28.3k vs. $45.2 in 2009.
The possibility of there being additional funding to support increased 2010 spending was discussed. No decision was needed before September, so the subject was tabled until our next meeting.
The 2011 Stewardship campaign plan was reviewed. It will focus on the theme More Than Enough. It will begin on October 17th and conclude on November 7th with Consecration Sunday. The Church Charge Conference will be on December 1st, so it will be important to get pledge cards returned promptly.
Capital Fund giving through July is $28.3k vs. $45.2 in 2009.
The possibility of there being additional funding to support increased 2010 spending was discussed. No decision was needed before September, so the subject was tabled until our next meeting.
The 2011 Stewardship campaign plan was reviewed. It will focus on the theme More Than Enough. It will begin on October 17th and conclude on November 7th with Consecration Sunday. The Church Charge Conference will be on December 1st, so it will be important to get pledge cards returned promptly.
From Pastor Jeff
I have three things I am dealing with as I look ahead to this year.
1. Ending this year with all bills paid including the apportionments at least 100%, and an increase in overall missions giving. Then I am also beginning to plan for the stewardship campaign and setting the 2011 Budget. At the meeting on Monday I will hand out request sheets to help us put together that budget.
2. In order to plan a budget we should take the serious time in Visioning and Goal Setting. As a Church Council and open to the whole church I would ask us to plan for a half day planning session on Saturday, Sept. 18, from 8:30am to noon. (If you cannot attend might you think of someone from your committee? Or if you are an at-large member can you think of another person at large whom you would encourage to attend?) We will gather together to discern what might God be calling us to be and do as a church if we dare step out boldly in faith? What might be some stepping stones or short term goals to get from here to hereafter? This should help us set the budget needs for 2011 in Number 1.
3. Who are the leaders and potential leaders as we begin to transition from here? Is this the year for you to step down or step aside? Is there a leader you have been grooming to step up? The next gathering will be of those who will be nominated to be the new leaders to begin to develop the needed leadership skills.
I feel we have had a couple good years together, but this is shaping up to be the best one yet. Hope to see most of you on Monday night. If you cannot be there, email me with your thoughts and keep the rest of us in prayer as we take this next step.
Grace and Peace,
Pastor Jeff Childs
1. Ending this year with all bills paid including the apportionments at least 100%, and an increase in overall missions giving. Then I am also beginning to plan for the stewardship campaign and setting the 2011 Budget. At the meeting on Monday I will hand out request sheets to help us put together that budget.
2. In order to plan a budget we should take the serious time in Visioning and Goal Setting. As a Church Council and open to the whole church I would ask us to plan for a half day planning session on Saturday, Sept. 18, from 8:30am to noon. (If you cannot attend might you think of someone from your committee? Or if you are an at-large member can you think of another person at large whom you would encourage to attend?) We will gather together to discern what might God be calling us to be and do as a church if we dare step out boldly in faith? What might be some stepping stones or short term goals to get from here to hereafter? This should help us set the budget needs for 2011 in Number 1.
3. Who are the leaders and potential leaders as we begin to transition from here? Is this the year for you to step down or step aside? Is there a leader you have been grooming to step up? The next gathering will be of those who will be nominated to be the new leaders to begin to develop the needed leadership skills.
I feel we have had a couple good years together, but this is shaping up to be the best one yet. Hope to see most of you on Monday night. If you cannot be there, email me with your thoughts and keep the rest of us in prayer as we take this next step.
Grace and Peace,
Pastor Jeff Childs
Worship Committee August Report
1. The three Sunday morning services will be - 8 a.m. as always, and the traditional and contemporary services BOTH at 10:30.
2. With the two bigger services at the same time, we plan to establish a worship team for both 10:30 services.
3. We will establish at least one of us to be liason to each worship team. I agreed to be that liason with Chris for the contemporary service to start the year. Karen hopes to take over after her Jan. trip to Haiti. We are hoping that John and/or Laura will serve that role for the traditional team.
4. Lay persons will be sought to serve on the worship teams. We are also seeking people to serve as technicians for the 10:30 services.
5. There will be joint 10:30 services throughout the year. Labor Day weekend might be one, Rally Day will definitely be one.
6. We discussed the possible need for non-Sunday morning service(s) - for people unable to attend on Sun. a.m., possibly youth, etc. No action taken.
7. Fellowship time after 10:30 services will be held in the family room of the new(er) bldg.
8. Nathan Lange's services at Ontario St. Church will be held at 9 a.m. He will be able to return for many, but not all, Trinity services.
9. NEXT MEETING - THURSDAY, SEPT. 2 AT 7 P.M.
2. With the two bigger services at the same time, we plan to establish a worship team for both 10:30 services.
3. We will establish at least one of us to be liason to each worship team. I agreed to be that liason with Chris for the contemporary service to start the year. Karen hopes to take over after her Jan. trip to Haiti. We are hoping that John and/or Laura will serve that role for the traditional team.
4. Lay persons will be sought to serve on the worship teams. We are also seeking people to serve as technicians for the 10:30 services.
5. There will be joint 10:30 services throughout the year. Labor Day weekend might be one, Rally Day will definitely be one.
6. We discussed the possible need for non-Sunday morning service(s) - for people unable to attend on Sun. a.m., possibly youth, etc. No action taken.
7. Fellowship time after 10:30 services will be held in the family room of the new(er) bldg.
8. Nathan Lange's services at Ontario St. Church will be held at 9 a.m. He will be able to return for many, but not all, Trinity services.
9. NEXT MEETING - THURSDAY, SEPT. 2 AT 7 P.M.
Wednesday, August 11, 2010
July's Church Council Minutes
Trinity United Methodist Church
Church Council Meeting
July 19, 2010
Nate called the meeting to order at 7:05 PM with the unison reading of the mission statement.
Welcome and roll call by Gail. Attendees: Bob Kaiser, Sue Kaiser, Ann Hippe, Chris Hippe, Nate Lange, Nancy Hayes, Sheila Rader, Ginny Wilkinson, Tracey Swartzmeyer, Jeff Childs, Gail Conschafter, Charlie Yund, Sheila Rader, Bobbie Cap, Paul Sipson, Chris Bidell, Mark VonWald.
Excused: Judy Maurer, Kathy Stisser
Opening devotions: Nate asked for joys and concerns so we could direct our time of prayer. A time of joint prayer was led by Nate. Concerns for friends with illnesses, Nate’s new church, Ginny’s family, Karen Bullock and Lee, Sheila’s arm and granddaughter’s 3rd birthday were shared and prayed for. TUMC’s attendance and where God is leading us. Praise for July 4th’s activities!
Changes to the Agenda: UMW would like to be added in between visioning and Blog.
Email Lists: Nate would like to create an official e mail list. A sheet was passed for everyone to write their current address on to update what we currently are using.
Action Points:
Finance:
Chris reported we have fully paid our apportionments, have $19k in our General Fund balance and have under spent our budget by $7.6k. There is $40.6k in the Capital Fund. This is a significant improvement from 2009, where our General Fund balance was negative and we had paid only 17% of apportionments.
July and August will be critical since worship participation is lower.
Prayer: Sue reported THE PRAYER PLACE: ECUMENICAL PRAYER GROUP TO BEGIN AUG. 17TH AT TRINITY
After months of discussion and waiting for the right timing – a follow-up group to the April Prayer Event with Dr. Roy Miller will begin a monthly ecumenical prayer group, August 17th, from 7-9pm in the Prayer Room at TUMC.
The present Island Ministerium has been consulted about this and agreed that it would be a good way to encourage unity among the churches.
On behalf of the group I will be sending letters of invitation to all of the churches on Grand Island which will be sent this week with a return post card enclosed for a response from those who will attend an initial meeting. Although there has been a special request made that we pray particularly for Island Churches and agencies which do humanitarian work here, it is thought that those who come together may want to expand to other areas of prayer. It would be one of the issues discussed…but we would be primarily praying for God’s Spirit to lead us as we begin this venture in shared prayer time. (A copy of the letter is available)
We’ll welcome those who are interested and have some genuine desire for unity among Christians…we will not be discussing differences but common Christian love and trust in God, Christ, and the Holy Spirit for guidance, healing and hope.
FALL PRAYER POSSIBILITIES: Also once VBS and the mission trip for the teens has been completed, I will be approaching the Von Wald’s and Ginny Wilkinson about whether they have good prayer resources in their present curriculum or may need additional ideas for incorporating prayer in their classes.
Unfinished Business: Motion to accept May’s minutes as written by Chris Hipp, seconded by Charlie. Minutes were approved as written.
New Business: Women’s Room: Sue Kaiser reported that it will be up and running by late summer, early fall.
Worship: Paper was distributed with options for priorities for worship. Chris compiled the votes. Recapping, Nate spoke on the vote that we take will be our plan for the fall as far as worship goes. We have three primary options: 1. Leave as it has been in the past 2. Both large services to 10:30 3. Move to a full time blended service (similar to our summer schedule)
Nate’s service at Ontario St is at 10 AM which is a conflict with our services. The ideal would be if the Ontario Street’s service would be moved to 11:00. There are some options depending on how we vote. All alternatives have unresolved issues. Other options were discussed. Feedback on current service (blended with one time) was questioned. This weeks’ service feedback was “unenthusiastically positive.” Some are thinking that this is temporary, just for the summer. Several of the “older” people expressed their feelings that they would like to return back to the way things were. Concern is that we will lose both sides of the spectrum; from the Contemporary and Traditional. This past week was not a true Contemporary without the drums and guitars. There were a lot of questions about how this came about when so many were not in favor. Paul explained it was a decision based on circumstances. Charlie commented on numbers from last year compared to this year. Nate commented that the numbers for the 9:00 service during the summer were up.
Chris reported Growth and church worship participation had the most votes with multiple worship opportunities coming in 2nd. 3rd – Target younger families with children. 4th – Contemporary Service. This informs us as to where our focus should be. Floor was open to discussion. Fall line up is the final goal for the evening. Bobbie suggested based on her hearing others, she feels we need two different services to suit everyone’s needs. It helps everyone’s worship experience and their faith journey. Combining services will dilute those attending. Combined fellowship should possibly be a priority. Paul commented that leadership is a big thing. Having two services at the same time is a challenge for the leadership (Jeff and Nate). Both services need ministerial leadership and should be taken into account. Two services are a clear need. Nate commented on the scheduling, and would be easier if the services would be at different times. Should they end up at the same time, it would be “doable.” Nate could possibly take off 1 week a month from Ontario Street, and there could possibly be a simulcast for one week. Jeff commented that having 3 services at different times are challenging and doable, and having 2 at the same time could be challenging, but it could be done. Chris suggested there could be rotating coffee schedules between churches. We should listen to what the congregation wants. Chris suggested asking both groups “What time would you like to worship and have Sunday School?” Bob Kaiser commented that he feels the main sanctuary should be filled with an intergenerational congregation. Mark commented that the positive aspect is that we have two different services. Filling the sanctuary with a blended service may have to be done in baby steps. Concern for losing members is an issue. Ginny feels that our goal is to fill the church, but it won’t happen overnight, and there is a process to get us to that point. Separate services at the same time might be a good idea for Sunday school teachers now have an option, and the kids also have an option. Sue questioned the changing of the times. Fundraising would be much easier if all services were at the same time. Kidzone would be during the worship service. It would be ideal to have a rotating staff of teachers and crib room. ___________ felt the pull between two services. She is in favor of having the one hour for Sunday school and then it would free her up to do what is necessary. Sue asked what the concerns for the Contemporary worshippers were. The style, feel, and format of the service was the priority. There were some that felt the time was important. The location issue was an issue in the sense it had on the impact of closeness and community. Charlie said that closing off one side has been a big help. If both services were at the same time, Sunday school would be at 9:00 and kidzone at 10:30. Anne stated that she felt that the growth is coming from the Contemporary service. After attending the 9:00 service, she was surprised about how refreshing it is. After attending the blended service, she liked seeing the critical mass of people. She was understanding that the blended was supposed to be 70% contemporary and 30% traditional. She was not sure that was the way it was. She feels we should build the enthusiasm for change and coming together for a service once in a while. Sue commented that Pendleton Church’s services are all contemporary, based on a decision they made. The pastor has been there 20 years and has come through that. His philosophy is to build leaders to take care of the different “parts” of the service. Communication is the key as to what the process is and where we are going. Chris stated that Christ was something different to all he touched. The people he ministered to were also very different. He sees that in our church. He wants us to reach out to people in any way we can to hear the good news of Christ. It takes different ways to reach that goal. There is no reason for the traditional service to decline. He wants us to be all things for all people. Jeff asked “How is it that we can offer what everyone needs to worship and grow close to God?” Can we give those people the place to search what they are looking for. His hope is that we can do better this upcoming year. There was conflict with timing, and he hopes not to keep everything separate. We need to make a decision as to where we are going and when do we make that move?
Nate thanked all for sharing. The general concensios is thatg we maintain separate services and the issue is the time of each service. Same time services simplifies Sunday school, fundraising, teachers, yet has downfalls when it comes to leadership. Bob suggested we decide on either the same time or different times, but leave the actual times to the leadership. Charlie made the motion to do a contemporary service and traditional service in separate locations at 10:30. Chris hIPP seconded the motion. Discussion followed. Jeff added that there would still be an 8:00 service. The Sunday School would still be at 9:00. Charlie accepted the two above amendments to his motion. Details for when we start the new schedule would be a separate motion. Chris accepted to his seconded. Call to stop discussion – passed. Vote called on Charlie’s motion. Vote taken and motion passed unanimously Chris motioned we transition to the new structure asap or conveniently possible. Nancy Hayes seconded. Discussion followed –next Tidings goes out in August. Mark encouraged us to continue to be a positive leader for all regardless of our own personal feelings. This would probably be the first or second Sunday in August. We will communicate with everyone when this date is set. Nancy called the question. Discussion ended with unan. Vote. Vote called and carried with one nay.
Charlie motioned we accept June’s minutes as presented, Sheila seconded. Passed unanimously.
Nate closed in prayer.
Next meeting August 16, 2010
Meeting adjourned at 9:19 PM.
Church Council Meeting
July 19, 2010
Nate called the meeting to order at 7:05 PM with the unison reading of the mission statement.
Welcome and roll call by Gail. Attendees: Bob Kaiser, Sue Kaiser, Ann Hippe, Chris Hippe, Nate Lange, Nancy Hayes, Sheila Rader, Ginny Wilkinson, Tracey Swartzmeyer, Jeff Childs, Gail Conschafter, Charlie Yund, Sheila Rader, Bobbie Cap, Paul Sipson, Chris Bidell, Mark VonWald.
Excused: Judy Maurer, Kathy Stisser
Opening devotions: Nate asked for joys and concerns so we could direct our time of prayer. A time of joint prayer was led by Nate. Concerns for friends with illnesses, Nate’s new church, Ginny’s family, Karen Bullock and Lee, Sheila’s arm and granddaughter’s 3rd birthday were shared and prayed for. TUMC’s attendance and where God is leading us. Praise for July 4th’s activities!
Changes to the Agenda: UMW would like to be added in between visioning and Blog.
Email Lists: Nate would like to create an official e mail list. A sheet was passed for everyone to write their current address on to update what we currently are using.
Action Points:
Finance:
Chris reported we have fully paid our apportionments, have $19k in our General Fund balance and have under spent our budget by $7.6k. There is $40.6k in the Capital Fund. This is a significant improvement from 2009, where our General Fund balance was negative and we had paid only 17% of apportionments.
July and August will be critical since worship participation is lower.
Prayer: Sue reported THE PRAYER PLACE: ECUMENICAL PRAYER GROUP TO BEGIN AUG. 17TH AT TRINITY
After months of discussion and waiting for the right timing – a follow-up group to the April Prayer Event with Dr. Roy Miller will begin a monthly ecumenical prayer group, August 17th, from 7-9pm in the Prayer Room at TUMC.
The present Island Ministerium has been consulted about this and agreed that it would be a good way to encourage unity among the churches.
On behalf of the group I will be sending letters of invitation to all of the churches on Grand Island which will be sent this week with a return post card enclosed for a response from those who will attend an initial meeting. Although there has been a special request made that we pray particularly for Island Churches and agencies which do humanitarian work here, it is thought that those who come together may want to expand to other areas of prayer. It would be one of the issues discussed…but we would be primarily praying for God’s Spirit to lead us as we begin this venture in shared prayer time. (A copy of the letter is available)
We’ll welcome those who are interested and have some genuine desire for unity among Christians…we will not be discussing differences but common Christian love and trust in God, Christ, and the Holy Spirit for guidance, healing and hope.
FALL PRAYER POSSIBILITIES: Also once VBS and the mission trip for the teens has been completed, I will be approaching the Von Wald’s and Ginny Wilkinson about whether they have good prayer resources in their present curriculum or may need additional ideas for incorporating prayer in their classes.
Unfinished Business: Motion to accept May’s minutes as written by Chris Hipp, seconded by Charlie. Minutes were approved as written.
New Business: Women’s Room: Sue Kaiser reported that it will be up and running by late summer, early fall.
Worship: Paper was distributed with options for priorities for worship. Chris compiled the votes. Recapping, Nate spoke on the vote that we take will be our plan for the fall as far as worship goes. We have three primary options: 1. Leave as it has been in the past 2. Both large services to 10:30 3. Move to a full time blended service (similar to our summer schedule)
Nate’s service at Ontario St is at 10 AM which is a conflict with our services. The ideal would be if the Ontario Street’s service would be moved to 11:00. There are some options depending on how we vote. All alternatives have unresolved issues. Other options were discussed. Feedback on current service (blended with one time) was questioned. This weeks’ service feedback was “unenthusiastically positive.” Some are thinking that this is temporary, just for the summer. Several of the “older” people expressed their feelings that they would like to return back to the way things were. Concern is that we will lose both sides of the spectrum; from the Contemporary and Traditional. This past week was not a true Contemporary without the drums and guitars. There were a lot of questions about how this came about when so many were not in favor. Paul explained it was a decision based on circumstances. Charlie commented on numbers from last year compared to this year. Nate commented that the numbers for the 9:00 service during the summer were up.
Chris reported Growth and church worship participation had the most votes with multiple worship opportunities coming in 2nd. 3rd – Target younger families with children. 4th – Contemporary Service. This informs us as to where our focus should be. Floor was open to discussion. Fall line up is the final goal for the evening. Bobbie suggested based on her hearing others, she feels we need two different services to suit everyone’s needs. It helps everyone’s worship experience and their faith journey. Combining services will dilute those attending. Combined fellowship should possibly be a priority. Paul commented that leadership is a big thing. Having two services at the same time is a challenge for the leadership (Jeff and Nate). Both services need ministerial leadership and should be taken into account. Two services are a clear need. Nate commented on the scheduling, and would be easier if the services would be at different times. Should they end up at the same time, it would be “doable.” Nate could possibly take off 1 week a month from Ontario Street, and there could possibly be a simulcast for one week. Jeff commented that having 3 services at different times are challenging and doable, and having 2 at the same time could be challenging, but it could be done. Chris suggested there could be rotating coffee schedules between churches. We should listen to what the congregation wants. Chris suggested asking both groups “What time would you like to worship and have Sunday School?” Bob Kaiser commented that he feels the main sanctuary should be filled with an intergenerational congregation. Mark commented that the positive aspect is that we have two different services. Filling the sanctuary with a blended service may have to be done in baby steps. Concern for losing members is an issue. Ginny feels that our goal is to fill the church, but it won’t happen overnight, and there is a process to get us to that point. Separate services at the same time might be a good idea for Sunday school teachers now have an option, and the kids also have an option. Sue questioned the changing of the times. Fundraising would be much easier if all services were at the same time. Kidzone would be during the worship service. It would be ideal to have a rotating staff of teachers and crib room. ___________ felt the pull between two services. She is in favor of having the one hour for Sunday school and then it would free her up to do what is necessary. Sue asked what the concerns for the Contemporary worshippers were. The style, feel, and format of the service was the priority. There were some that felt the time was important. The location issue was an issue in the sense it had on the impact of closeness and community. Charlie said that closing off one side has been a big help. If both services were at the same time, Sunday school would be at 9:00 and kidzone at 10:30. Anne stated that she felt that the growth is coming from the Contemporary service. After attending the 9:00 service, she was surprised about how refreshing it is. After attending the blended service, she liked seeing the critical mass of people. She was understanding that the blended was supposed to be 70% contemporary and 30% traditional. She was not sure that was the way it was. She feels we should build the enthusiasm for change and coming together for a service once in a while. Sue commented that Pendleton Church’s services are all contemporary, based on a decision they made. The pastor has been there 20 years and has come through that. His philosophy is to build leaders to take care of the different “parts” of the service. Communication is the key as to what the process is and where we are going. Chris stated that Christ was something different to all he touched. The people he ministered to were also very different. He sees that in our church. He wants us to reach out to people in any way we can to hear the good news of Christ. It takes different ways to reach that goal. There is no reason for the traditional service to decline. He wants us to be all things for all people. Jeff asked “How is it that we can offer what everyone needs to worship and grow close to God?” Can we give those people the place to search what they are looking for. His hope is that we can do better this upcoming year. There was conflict with timing, and he hopes not to keep everything separate. We need to make a decision as to where we are going and when do we make that move?
Nate thanked all for sharing. The general concensios is thatg we maintain separate services and the issue is the time of each service. Same time services simplifies Sunday school, fundraising, teachers, yet has downfalls when it comes to leadership. Bob suggested we decide on either the same time or different times, but leave the actual times to the leadership. Charlie made the motion to do a contemporary service and traditional service in separate locations at 10:30. Chris hIPP seconded the motion. Discussion followed. Jeff added that there would still be an 8:00 service. The Sunday School would still be at 9:00. Charlie accepted the two above amendments to his motion. Details for when we start the new schedule would be a separate motion. Chris accepted to his seconded. Call to stop discussion – passed. Vote called on Charlie’s motion. Vote taken and motion passed unanimously Chris motioned we transition to the new structure asap or conveniently possible. Nancy Hayes seconded. Discussion followed –next Tidings goes out in August. Mark encouraged us to continue to be a positive leader for all regardless of our own personal feelings. This would probably be the first or second Sunday in August. We will communicate with everyone when this date is set. Nancy called the question. Discussion ended with unan. Vote. Vote called and carried with one nay.
Charlie motioned we accept June’s minutes as presented, Sheila seconded. Passed unanimously.
Nate closed in prayer.
Next meeting August 16, 2010
Meeting adjourned at 9:19 PM.
Monday, July 19, 2010
July Finance Report
The Finance Committee did not meet this month
Through June we have fully paid our apportionments, have $19k in our General Fund balance and have underspent our budget by $7.6k. There is $40.6k in the Capital Fund. This is a significant improvement from 2009, where our General Fund balance was negative and we had paid only 17% of apportionments.
July and August will be critical since worship participation is lower.
Respectfully submitted
Chris Hipp Chari Finance Committee
Through June we have fully paid our apportionments, have $19k in our General Fund balance and have underspent our budget by $7.6k. There is $40.6k in the Capital Fund. This is a significant improvement from 2009, where our General Fund balance was negative and we had paid only 17% of apportionments.
July and August will be critical since worship participation is lower.
Respectfully submitted
Chris Hipp Chari Finance Committee
Prayer Ministry Report - July 2010
THE PRAYER PLACE: ECUMENICAL PRAYER GROUP TO BEGIN AUG. 17TH AT TRINITY
After months of discussion and waiting for the right timing – a follow-up group to the April Prayer Event with Dr. Roy Miller will begin a monthly ecumenical prayer group, August 17th, from 7-9pm in the Prayer Room.
The present Island Ministerium has been consulted about this and agreed that it would be a good way to encourage unity among the churches.
On behalf of the group I will be sending letters of invitation to all of the churches on Grand Island which will be sent this week with a return post card enclosed for a response from those who will attend an initial meeting. Although there has been a special request made that we pray particularly for Island Churches and agencies which do humanitarian work here, it is thought that those who come together may want to expand to other areas of prayer. It would be one of the issues discussed…but we would be primarily praying for God’s Spirit to lead us as we begin this venture in shared prayer time. (A copy of the letter is available)
We’ll welcome those who are interested and have some genuine desire for unity among Christians…we will not be discussing differences but common Christian love and trust in God, Christ, and the Holy Spirit for guidance, healing and hope.
FALL PRAYER POSSIBILITIES: Also once VBS and the mission trip for the teens has been completed, I will be approaching the Von Wald’s and Ginny Wilkinson about whether they have good prayer resources in their present curriculum or may need additional ideas for incorporating prayer in their classes.
Sue Kaiser, Trinity Prayer Ministries Coordinator
After months of discussion and waiting for the right timing – a follow-up group to the April Prayer Event with Dr. Roy Miller will begin a monthly ecumenical prayer group, August 17th, from 7-9pm in the Prayer Room.
The present Island Ministerium has been consulted about this and agreed that it would be a good way to encourage unity among the churches.
On behalf of the group I will be sending letters of invitation to all of the churches on Grand Island which will be sent this week with a return post card enclosed for a response from those who will attend an initial meeting. Although there has been a special request made that we pray particularly for Island Churches and agencies which do humanitarian work here, it is thought that those who come together may want to expand to other areas of prayer. It would be one of the issues discussed…but we would be primarily praying for God’s Spirit to lead us as we begin this venture in shared prayer time. (A copy of the letter is available)
We’ll welcome those who are interested and have some genuine desire for unity among Christians…we will not be discussing differences but common Christian love and trust in God, Christ, and the Holy Spirit for guidance, healing and hope.
FALL PRAYER POSSIBILITIES: Also once VBS and the mission trip for the teens has been completed, I will be approaching the Von Wald’s and Ginny Wilkinson about whether they have good prayer resources in their present curriculum or may need additional ideas for incorporating prayer in their classes.
Sue Kaiser, Trinity Prayer Ministries Coordinator
Sunday, July 4, 2010
June's Church Council Minutes
Trinity United Methodist Church
Church Council Meeting
June 21, 2010
Nate called the meeting to order at 7:10 PM with the unison reading of the mission statement.
Welcome and roll call by Gail. Attendees: Bob Kaiser, Sue Kaiser, Ann Hippe, Chris Hippe, Nate Lange, Nancy Hayes, Sheila Rader, Ginny Wilkinson, Tracey Swartzmeyer, Jeff Childs, Gail Conschafter. Debby Hays, Charlie Yund.
Excused: Judy Maurer, Kathy Stisser, Bobbie Cap, Liz and Mark VonWald, Paul Sipson, Ellen Baker.
Opening devotions by Jeff: Psalm 100 was read. Discussion on worship and what is important to you. If there were something missing, what would make it not feel like worship. Several items/actions were shared. “Without this, I am probably not worshipping God – engaging with God.” Discussion on communion and frequency.
Changes to the Agenda: UMW would like to be added in between visioning and Blog.
Email Lists: Nate would like to create an official e mail list. A sheet was passed for everyone to write their current address on to update what we currently are using.
Action Points:
Finance: Through May the General Fund status is:
2010 2009 Difference
Givng $160.1k $151.8k +$8.3k
Spending $146.1k $165.1k -$19k
Balance +$20.6k -$2.9k +$17.7k*
GF Giving vs. forecast +$5.8k
Capital Fund giving $14.2k $20.5k -$6.3k
(* this looks like an error, I think it should be +$23.5k- Nate)
The positive GF balance does not reflect several thousand dollars in accrued gas heating costs (which will be spread over the year), but does include the $10k which we started the year with (as has been our practice).
This situation is very positive, particularly in comparison to recent years, which has permitted addition of $9k to the GF budget: Also, we anticipate our heating costs be be about $5k lower than budgeted.
2010 Budget additions
Employee healthcare $3k
Part-time Contemporary Worship leader starting in June $6k
Based on our favorable financial position, the Finance Committee voted to contribute $3.7k to Apportionments to make up our year-to-date shortfall and to begin giving 14.6% of our monthly GF income to Apportionments (vs. our current 10%) starting in June. We will continue this as long as our financial position permits. This will increase our monthly cash outflow by $1 - 1.5k.
The FC then considered $9k in requests for recommendation for additional spending, submitted last month by Pastor Childs. The Finance Committee is not charged with choosing how spending increases are allocated (that being the responsibility of the Church Council and Pastor Childs). Given that, the Committee was asked for input on recommending a $3k increase to the General Fund budget.things are looking good, financially. There is an anticipation of extra income, and Chris distributed a suggestion as to where we could possibly spend the extra income. Chris recommended that money go to the General Fund Budget – about $3000 to restore the budget for Children and Youth. Jeff reported that there are costs that are being reduced. Our waste disposal bill has been cut in half. We will have no property insurance bill for the second half of the year. These have a positive impact on our budget! So far, our income is good. Jeff would like to work with Charlie and work with the staff’s finances. Sue questioned the increase in Health Insurance for Jeff and Robin. Jeff reported that Robin now currently has health insurance, but when her job ends in August, so does the insurance coverage. If you are a full time clergy, the church has to pay for coverage. Payment begins in July, but we can defer until January 1, 2011. The time from September – December will not be covered. Call to vote by recommendation from Finance for the $3000 to restore the cuts to the Children’s program, Music and Youth Ministries. Motion was carried. (Increased the budget spending by $3000).
Trustees: Bob Reported:
Information:
Heavy rains in early May and early June left water in the basement. We are looking for causes and solutions.
Shingles blown from HT bell tower were replaced, but installer’s lift damaged the lawn.
An anonymous donor replaced the refrigerator in the small kitchen with a new one.
We still have unneeded John Deere spreader and plow blade attachments for sale.
Projects Completed:
Fire extinguisher system in main kitchen refurbished ($1310).
New water cooler installed in main entryway ($460).
Bringing electrical power to equipment garage dropped; too costly ($3275)
Projects Planned or In Process:
Three cross-and-flame logo mats on order and nearly complete
Parking lot repair/sealing/striping started by Del Prince Co.
Chevron window was inspected. Leak appears to be result of faulty installation.
Switching telecommunication services to Time Warner from Verizon put on hold.
Expanding small double door room approved by Trustees. Capital Fund will pay.
Church Council Decision Needed:
Trustees approved mounting large wood decorative structure from HT on Family Room wall PENDING Church Council approval and selection of location.
Bob reported in addition to his blog report that the capital fund would pay for the expansion of the double door room. Wooden crest window in Historic Trinity needs to be relocated. There was a suggestion to reinstall it somewhere in the Family Room. Trustees is recommending the crest be refurbished and mounting it on the wall somewhere in Trinity’s family room either than over the kitchen door or the family room door. Bob moved we mount the wooden crest from Historic Trinity somewhere in the family room. Two compiled pictures were passed around for viewing purposes. Motion carried, with one objection. Charlie motioned the crest be placed over the kitchen pass through doors. Discussion. Vote taken and motion passed with two objections.
SPRC: The SPRC has continued to discuss the staff review s and will work with the program staff to define their goals into specific actions that will move our programs forward. While Trinity Church itself does not have well defined goals each staff member has been asked to fine tune their goals with Pastor Jeff. We as the church council should continue to look at the things we as a church must do to successfully meet God’s will. This is an ongoing process to define our future.
The SPRC discussed 2010 budget adjustments suggested by Pastor Jeff. We have previously approved adding Nate Lange as the Contemporary worship leader. Additional items for health insurance for the senior pastor and staff recognition awards were approved if the budget was met. Restoring cuts to the music, youth and children’s ministries is supported to maintain strong tools for the staff to perform their duties.
The proposal to support Jeanine Klock’s summer program was reviewed. It is recommended that Trinity not hire any staff for this project but we agreed it is a worthwhile program for our church to encourage.
Youth: The youth will finish up Sunday School this week with a Party.
~We’re continuing to gear-up for the Workcamp Mission Trip and doing our last fundraiser Sunday May 27th. We’re asking for you to bring your five cent returnables to us, and if you have too many we would love to pick them up on Saturday May 26th. Please contact Ginny by phone (716)480-3114 or e-mail at Ginnylynner@hotmail.com.
~Thank you all for your love, prayers, and support of the youth!
Music/Worship: The contemporary service continues to go well. We said goodbye to Josh and Sarah Lange whose new baby has left them too sleep-deprived to be committed to the music ministry (and who are moving next month anyways); they have been replaced by Kelly Petrie (vocals) and John Gast (drums). We also added a new violin/bongo player, Amy Bidell, who has been a great addition, though we now need to look at investing in a microphone suitable for a violin.
We have been looking at ways to expand our ministry beyond Sunday mornings: on the Fourth of July we will be coordinating an all day event at the church including a joint worship service at 10:30 (with no 9am service) and a concert in the evening before the fireworks. We're hoping to make this an outreach event as well and are planning on advertising the concert and firework viewing in the dispatch and with flyers in the apartments across the road- depending on resource availability we may also advertise the picnic, at least the dinner time portion of it. We're also starting to make plans for an evening of music and refreshments for VBS parents- we would pass out flyers to parents dropping off their kids for VBS throughout the week and, on one of the last evenings, have another concert (with refreshments available) during the the VBS time (so parents can drop off their kids and stay instead of leaving). We are also open to other ministry suggestions.
The finance committee asked about our financial needs (specifically regarding the proposed additional spending for this year)- I am currently working on a budget proposal for the addition of a new line in next years budget, but in the meantime some of our equipment should be replaced and there are several items that would be very helpful if purchased; we would appreciate whatever the church can spare for us. (And, I'll try to have some concrete figures for more pressing needs/desires in mind at the meeting.)
Christian Ed: Well, we are at the end of the school year. This past Wednesday June 16, 2010 is the last Wednesday of children's programming until fall. Sunday June 20, 2010 was our end of the year combined Sunday School and Kidzone Celebration. We will be starting our Summer Children's Church on July 4th at 9am and will also include children's activities for the picnic that day.
July will be focused on VBS preparation. We will kick this off with our float at the parade. We will also be having weekly VBS volunteer and committee meetings with a preparation component. Our VBS registration carnival is July 31st and remember to save the dates for VBS August 8-14 from 6-8:30 PM.
Goals: Discussion on Trinity’s goals for the upcoming year. Sue commented that she feels prayer is essential to every ministry, and it has not had the kind of activity that some other churches give it. It was Sue’s hope to be able to pray with others from other churches. She feels she now needs to be more bold in her approach. Sue commented that there are so many issues that are emerging, and we need to keep those before us as a church and include them in our prayer life. Goal: be more prayerful and missional(global) in our prayer ministry. Sue would like to find a way to work with the Sunday School teachers with some available resources for all levels. She is interested in making prayer “more contemporary” and applicable to all ages.
Nate reported that his goals were practical. One year goals: Membership and attendance increased by 10% from where it is currently. Work towards a stronger sense of unity with all at all three services, including Wednesday nights. To have more of an impact on congregants and our surrounding community. 10 year goals: Healthy growing church with a strong sense of unity. Would like to see a congregation of disciples, living out their faith on a daily basis. This would include being more missional, to include our community and model our social principles more. Would like to see making our service more “greener.”
Charlie: In the longer run, see a congregation growing closer to Christ, intentionally welcoming and friendly. Be a people that others want to enter. Aware of our vitality, and our church and denomination. To always be an outreaching church. Need to be comfortable sharing our Christian beliefs.
Debbie: Increasing size of congregation and minister to others. Help satisfy the people we do have in our congregation already.
Bob: See the main sanctuary attending a robust service filled with intergenerational congregants and be on sound financial footing.
Jeff: Increase attendance to 240. 5 year is 300 in a blended style of worship. Have 3 new adult Sunday school classes. Would like to see a vital men’s ministry. Membership audit is on the list so we know how many members we have. Balancing the budget and paying apportionments. 10 year goals: Begin to re-roof the sanctuary. Implementing air condition into sanctuary and family room. Increase mission giving.
Sheila: Hosp and Outreach: 1 year goal: Welcome center with visitor packet and gift. To train greeters and people in outreach. Develop a more complex welcome packet. Will continue to develop more ideas for outreach. Float in the July 4 parade. Long term goal: Have hospitality training, and have everyone in the congregation tell their story of faith.
Anne: Beginning goal of visiting the homebound has been met. A vibrant visitor’s group has developed. Would like to personalize the visit by asking if there is something we can do spiritually for them as well, and help integrate them into a church. Would like to look at how to give those being visited a sense of worth.
Nancy: National Goal: going green and support the ministry of help by doing things in your own home and church. Also to get younger women into UMW. Every woman in the church is part of the UMW, but more involvement is the goal. Short term goal is to get the double door expansion done.
Chris: Shared sense of priorities. It would be helpful if everyone in the church had some sense of what the priorities are.
Nate shared: Goals for trinity and council: Council: for us to become an active guiding body – we need a vision and a motive force. (We should be that force). Be active, set goals and moves the church in that direction. Growth and outreach seem to be a common factor. For next time, try to think of one specific thing you can change or improve upon to move towards the set of goals.
UMW: There have been problems at the SERV store and hardly nobody has been using. As of July 1, 2010 the store will be open for Holidays, luncheons and special events. A notification will be in the Tidings and a sign will be put on the cabinet. Nate will talk to Linda to inquire if there is a link so people can order on line. Mission work with Women Veterans. A step down program was supported. Nancy passed pictures of their ministry. Diane Bloom designed a card to be inserted in the Pink Bags. Judy Maurer typed up a report that was shared by Nancy. At Christmas time, the UMW helps the Neighbor’s Foundation.
No comments on reports.
Jeff posed the question about fall Worship. Sheila questioned the timing of worshipping and conducting Sunday school classes and the space needed for it all to happen. We would be adding 2 classes. There are two classrooms in the basement that would become available. East room is available. Balcony and kitchen could also become available. Depending on the Sunday school enrollment, some classes may be combined. Nate feels that moving the time for the Contemporary service to 10:30 would increase attendance. Mark and Liz struggle to find Sunday school teachers because of the conflict of wanting to attend the Contemporary service! Bob commented on his desire for ONE robust service. (filled to near capacity with a mix of ages). Discussion on two worship services at same time vs. combining followed. Chris suggested we need to effectively poll members of group to get some sense of where our views are. Nate and Chris will work on a survey and then vote to prepare us for what the next move should be. Nate reminded us that we have a blog and two different facebook accounts.
Unfinished business: Church on the NF Blvd that has changed their service several times. So change is acceptable.
Minutes from May will be tabled until July’s meeting.
Next meeting July 19, 2010
Ginny closed in prayer.
Meeting adjourned at 9:12 PM.
Church Council Meeting
June 21, 2010
Nate called the meeting to order at 7:10 PM with the unison reading of the mission statement.
Welcome and roll call by Gail. Attendees: Bob Kaiser, Sue Kaiser, Ann Hippe, Chris Hippe, Nate Lange, Nancy Hayes, Sheila Rader, Ginny Wilkinson, Tracey Swartzmeyer, Jeff Childs, Gail Conschafter. Debby Hays, Charlie Yund.
Excused: Judy Maurer, Kathy Stisser, Bobbie Cap, Liz and Mark VonWald, Paul Sipson, Ellen Baker.
Opening devotions by Jeff: Psalm 100 was read. Discussion on worship and what is important to you. If there were something missing, what would make it not feel like worship. Several items/actions were shared. “Without this, I am probably not worshipping God – engaging with God.” Discussion on communion and frequency.
Changes to the Agenda: UMW would like to be added in between visioning and Blog.
Email Lists: Nate would like to create an official e mail list. A sheet was passed for everyone to write their current address on to update what we currently are using.
Action Points:
Finance: Through May the General Fund status is:
2010 2009 Difference
Givng $160.1k $151.8k +$8.3k
Spending $146.1k $165.1k -$19k
Balance +$20.6k -$2.9k +$17.7k*
GF Giving vs. forecast +$5.8k
Capital Fund giving $14.2k $20.5k -$6.3k
(* this looks like an error, I think it should be +$23.5k- Nate)
The positive GF balance does not reflect several thousand dollars in accrued gas heating costs (which will be spread over the year), but does include the $10k which we started the year with (as has been our practice).
This situation is very positive, particularly in comparison to recent years, which has permitted addition of $9k to the GF budget: Also, we anticipate our heating costs be be about $5k lower than budgeted.
2010 Budget additions
Employee healthcare $3k
Part-time Contemporary Worship leader starting in June $6k
Based on our favorable financial position, the Finance Committee voted to contribute $3.7k to Apportionments to make up our year-to-date shortfall and to begin giving 14.6% of our monthly GF income to Apportionments (vs. our current 10%) starting in June. We will continue this as long as our financial position permits. This will increase our monthly cash outflow by $1 - 1.5k.
The FC then considered $9k in requests for recommendation for additional spending, submitted last month by Pastor Childs. The Finance Committee is not charged with choosing how spending increases are allocated (that being the responsibility of the Church Council and Pastor Childs). Given that, the Committee was asked for input on recommending a $3k increase to the General Fund budget.things are looking good, financially. There is an anticipation of extra income, and Chris distributed a suggestion as to where we could possibly spend the extra income. Chris recommended that money go to the General Fund Budget – about $3000 to restore the budget for Children and Youth. Jeff reported that there are costs that are being reduced. Our waste disposal bill has been cut in half. We will have no property insurance bill for the second half of the year. These have a positive impact on our budget! So far, our income is good. Jeff would like to work with Charlie and work with the staff’s finances. Sue questioned the increase in Health Insurance for Jeff and Robin. Jeff reported that Robin now currently has health insurance, but when her job ends in August, so does the insurance coverage. If you are a full time clergy, the church has to pay for coverage. Payment begins in July, but we can defer until January 1, 2011. The time from September – December will not be covered. Call to vote by recommendation from Finance for the $3000 to restore the cuts to the Children’s program, Music and Youth Ministries. Motion was carried. (Increased the budget spending by $3000).
Trustees: Bob Reported:
Information:
Heavy rains in early May and early June left water in the basement. We are looking for causes and solutions.
Shingles blown from HT bell tower were replaced, but installer’s lift damaged the lawn.
An anonymous donor replaced the refrigerator in the small kitchen with a new one.
We still have unneeded John Deere spreader and plow blade attachments for sale.
Projects Completed:
Fire extinguisher system in main kitchen refurbished ($1310).
New water cooler installed in main entryway ($460).
Bringing electrical power to equipment garage dropped; too costly ($3275)
Projects Planned or In Process:
Three cross-and-flame logo mats on order and nearly complete
Parking lot repair/sealing/striping started by Del Prince Co.
Chevron window was inspected. Leak appears to be result of faulty installation.
Switching telecommunication services to Time Warner from Verizon put on hold.
Expanding small double door room approved by Trustees. Capital Fund will pay.
Church Council Decision Needed:
Trustees approved mounting large wood decorative structure from HT on Family Room wall PENDING Church Council approval and selection of location.
Bob reported in addition to his blog report that the capital fund would pay for the expansion of the double door room. Wooden crest window in Historic Trinity needs to be relocated. There was a suggestion to reinstall it somewhere in the Family Room. Trustees is recommending the crest be refurbished and mounting it on the wall somewhere in Trinity’s family room either than over the kitchen door or the family room door. Bob moved we mount the wooden crest from Historic Trinity somewhere in the family room. Two compiled pictures were passed around for viewing purposes. Motion carried, with one objection. Charlie motioned the crest be placed over the kitchen pass through doors. Discussion. Vote taken and motion passed with two objections.
SPRC: The SPRC has continued to discuss the staff review s and will work with the program staff to define their goals into specific actions that will move our programs forward. While Trinity Church itself does not have well defined goals each staff member has been asked to fine tune their goals with Pastor Jeff. We as the church council should continue to look at the things we as a church must do to successfully meet God’s will. This is an ongoing process to define our future.
The SPRC discussed 2010 budget adjustments suggested by Pastor Jeff. We have previously approved adding Nate Lange as the Contemporary worship leader. Additional items for health insurance for the senior pastor and staff recognition awards were approved if the budget was met. Restoring cuts to the music, youth and children’s ministries is supported to maintain strong tools for the staff to perform their duties.
The proposal to support Jeanine Klock’s summer program was reviewed. It is recommended that Trinity not hire any staff for this project but we agreed it is a worthwhile program for our church to encourage.
Youth: The youth will finish up Sunday School this week with a Party.
~We’re continuing to gear-up for the Workcamp Mission Trip and doing our last fundraiser Sunday May 27th. We’re asking for you to bring your five cent returnables to us, and if you have too many we would love to pick them up on Saturday May 26th. Please contact Ginny by phone (716)480-3114 or e-mail at Ginnylynner@hotmail.com.
~Thank you all for your love, prayers, and support of the youth!
Music/Worship: The contemporary service continues to go well. We said goodbye to Josh and Sarah Lange whose new baby has left them too sleep-deprived to be committed to the music ministry (and who are moving next month anyways); they have been replaced by Kelly Petrie (vocals) and John Gast (drums). We also added a new violin/bongo player, Amy Bidell, who has been a great addition, though we now need to look at investing in a microphone suitable for a violin.
We have been looking at ways to expand our ministry beyond Sunday mornings: on the Fourth of July we will be coordinating an all day event at the church including a joint worship service at 10:30 (with no 9am service) and a concert in the evening before the fireworks. We're hoping to make this an outreach event as well and are planning on advertising the concert and firework viewing in the dispatch and with flyers in the apartments across the road- depending on resource availability we may also advertise the picnic, at least the dinner time portion of it. We're also starting to make plans for an evening of music and refreshments for VBS parents- we would pass out flyers to parents dropping off their kids for VBS throughout the week and, on one of the last evenings, have another concert (with refreshments available) during the the VBS time (so parents can drop off their kids and stay instead of leaving). We are also open to other ministry suggestions.
The finance committee asked about our financial needs (specifically regarding the proposed additional spending for this year)- I am currently working on a budget proposal for the addition of a new line in next years budget, but in the meantime some of our equipment should be replaced and there are several items that would be very helpful if purchased; we would appreciate whatever the church can spare for us. (And, I'll try to have some concrete figures for more pressing needs/desires in mind at the meeting.)
Christian Ed: Well, we are at the end of the school year. This past Wednesday June 16, 2010 is the last Wednesday of children's programming until fall. Sunday June 20, 2010 was our end of the year combined Sunday School and Kidzone Celebration. We will be starting our Summer Children's Church on July 4th at 9am and will also include children's activities for the picnic that day.
July will be focused on VBS preparation. We will kick this off with our float at the parade. We will also be having weekly VBS volunteer and committee meetings with a preparation component. Our VBS registration carnival is July 31st and remember to save the dates for VBS August 8-14 from 6-8:30 PM.
Goals: Discussion on Trinity’s goals for the upcoming year. Sue commented that she feels prayer is essential to every ministry, and it has not had the kind of activity that some other churches give it. It was Sue’s hope to be able to pray with others from other churches. She feels she now needs to be more bold in her approach. Sue commented that there are so many issues that are emerging, and we need to keep those before us as a church and include them in our prayer life. Goal: be more prayerful and missional(global) in our prayer ministry. Sue would like to find a way to work with the Sunday School teachers with some available resources for all levels. She is interested in making prayer “more contemporary” and applicable to all ages.
Nate reported that his goals were practical. One year goals: Membership and attendance increased by 10% from where it is currently. Work towards a stronger sense of unity with all at all three services, including Wednesday nights. To have more of an impact on congregants and our surrounding community. 10 year goals: Healthy growing church with a strong sense of unity. Would like to see a congregation of disciples, living out their faith on a daily basis. This would include being more missional, to include our community and model our social principles more. Would like to see making our service more “greener.”
Charlie: In the longer run, see a congregation growing closer to Christ, intentionally welcoming and friendly. Be a people that others want to enter. Aware of our vitality, and our church and denomination. To always be an outreaching church. Need to be comfortable sharing our Christian beliefs.
Debbie: Increasing size of congregation and minister to others. Help satisfy the people we do have in our congregation already.
Bob: See the main sanctuary attending a robust service filled with intergenerational congregants and be on sound financial footing.
Jeff: Increase attendance to 240. 5 year is 300 in a blended style of worship. Have 3 new adult Sunday school classes. Would like to see a vital men’s ministry. Membership audit is on the list so we know how many members we have. Balancing the budget and paying apportionments. 10 year goals: Begin to re-roof the sanctuary. Implementing air condition into sanctuary and family room. Increase mission giving.
Sheila: Hosp and Outreach: 1 year goal: Welcome center with visitor packet and gift. To train greeters and people in outreach. Develop a more complex welcome packet. Will continue to develop more ideas for outreach. Float in the July 4 parade. Long term goal: Have hospitality training, and have everyone in the congregation tell their story of faith.
Anne: Beginning goal of visiting the homebound has been met. A vibrant visitor’s group has developed. Would like to personalize the visit by asking if there is something we can do spiritually for them as well, and help integrate them into a church. Would like to look at how to give those being visited a sense of worth.
Nancy: National Goal: going green and support the ministry of help by doing things in your own home and church. Also to get younger women into UMW. Every woman in the church is part of the UMW, but more involvement is the goal. Short term goal is to get the double door expansion done.
Chris: Shared sense of priorities. It would be helpful if everyone in the church had some sense of what the priorities are.
Nate shared: Goals for trinity and council: Council: for us to become an active guiding body – we need a vision and a motive force. (We should be that force). Be active, set goals and moves the church in that direction. Growth and outreach seem to be a common factor. For next time, try to think of one specific thing you can change or improve upon to move towards the set of goals.
UMW: There have been problems at the SERV store and hardly nobody has been using. As of July 1, 2010 the store will be open for Holidays, luncheons and special events. A notification will be in the Tidings and a sign will be put on the cabinet. Nate will talk to Linda to inquire if there is a link so people can order on line. Mission work with Women Veterans. A step down program was supported. Nancy passed pictures of their ministry. Diane Bloom designed a card to be inserted in the Pink Bags. Judy Maurer typed up a report that was shared by Nancy. At Christmas time, the UMW helps the Neighbor’s Foundation.
No comments on reports.
Jeff posed the question about fall Worship. Sheila questioned the timing of worshipping and conducting Sunday school classes and the space needed for it all to happen. We would be adding 2 classes. There are two classrooms in the basement that would become available. East room is available. Balcony and kitchen could also become available. Depending on the Sunday school enrollment, some classes may be combined. Nate feels that moving the time for the Contemporary service to 10:30 would increase attendance. Mark and Liz struggle to find Sunday school teachers because of the conflict of wanting to attend the Contemporary service! Bob commented on his desire for ONE robust service. (filled to near capacity with a mix of ages). Discussion on two worship services at same time vs. combining followed. Chris suggested we need to effectively poll members of group to get some sense of where our views are. Nate and Chris will work on a survey and then vote to prepare us for what the next move should be. Nate reminded us that we have a blog and two different facebook accounts.
Unfinished business: Church on the NF Blvd that has changed their service several times. So change is acceptable.
Minutes from May will be tabled until July’s meeting.
Next meeting July 19, 2010
Ginny closed in prayer.
Meeting adjourned at 9:12 PM.
Monday, June 21, 2010
June Prayer Ministry report
Only a brief prayer ministry report this month: Sadly, there's been a slow down in forming the ecumenical prayer group, yet some genuine interest in having it happen. I'm waiting for input/ eval. from others on a letter to pastors I submitted to the group. I'll follow up at the beginning of July.
Sue
Sue
Saturday, June 19, 2010
SPRC report for June (Sorry it's late)
The SPRC has continued to discuss the staff review s and will work with the program staff to define their goals into specific actions that will move our programs forward. While Trinity Church itself does not have well defined goals each staff member has been asked to fine tune their goals with Pastor Jeff. We as the church council should continue to look at the things we as a church must do to successfully meet God’s will. This is an ongoing process to define our future.
The SPRC discussed 2010 budget adjustments suggested by Pastor Jeff. We have previously approved adding Nate Lange as the Contemporary worship leader. Additional items for health insurance for the senior pastor and staff recognition awards were approved if the budget was met. Restoring cuts to the music, youth and children’s ministries is supported to maintain strong tools for the staff to perform their duties.
The proposal to support Jeanine Klock’s summer program was reviewed. It is recommended that Trinity not hire any staff for this project but we agreed it is a worthwhile program for our church to encourage.
Respectfully,
Charlie Yund
The SPRC discussed 2010 budget adjustments suggested by Pastor Jeff. We have previously approved adding Nate Lange as the Contemporary worship leader. Additional items for health insurance for the senior pastor and staff recognition awards were approved if the budget was met. Restoring cuts to the music, youth and children’s ministries is supported to maintain strong tools for the staff to perform their duties.
The proposal to support Jeanine Klock’s summer program was reviewed. It is recommended that Trinity not hire any staff for this project but we agreed it is a worthwhile program for our church to encourage.
Respectfully,
Charlie Yund
Thursday, June 17, 2010
Youth Report (June 2010)
~The youth will finish up Sunday School this week with a Party.
~We’re continuing to gear-up for the Workcamp Mission Trip and doing our last fundraiser Sunday May 27th. We’re asking for you to bring your five cent returnables to us, and if you have too many we would love to pick them up on Saturday May 26th. Please contact Ginny by phone (716)480-3114 or e-mail at Ginnylynner@hotmail.com.
~Thank you all for your love, prayers, and support of the youth!
~We’re continuing to gear-up for the Workcamp Mission Trip and doing our last fundraiser Sunday May 27th. We’re asking for you to bring your five cent returnables to us, and if you have too many we would love to pick them up on Saturday May 26th. Please contact Ginny by phone (716)480-3114 or e-mail at Ginnylynner@hotmail.com.
~Thank you all for your love, prayers, and support of the youth!
June Contemporary Worship report
The contemporary service continues to go well. We said goodbye to Josh and Sarah Lange whose new baby has left them too sleep-deprived to be committed to the music ministry (and who are moving next month anyways); they have been replaced by Kelly Petrie (vocals) and John Gast (drums). We also added a new violin/bongo player, Amy Bidell, who has been a great addition, though we now need to look at investing in a microphone suitable for a violin.
We have been looking at ways to expand our ministry beyond Sunday mornings: on the Fourth of July we will be coordinating an all day event at the church including a joint worship service at 10:30 (with no 9am service) and a concert in the evening before the fireworks. We're hoping to make this an outreach event as well and are planning on advertising the concert and firework viewing in the dispatch and with flyers in the apartments across the road- depending on resource availability we may also advertise the picnic, at least the dinner time portion of it. We're also starting to make plans for an evening of music and refreshments for VBS parents- we would pass out flyers to parents dropping off their kids for VBS throughout the week and, on one of the last evenings, have another concert (with refreshments available) during the the VBS time (so parents can drop off their kids and stay instead of leaving). We are also open to other ministry suggestions.
The finance committee asked about our financial needs (specifically regarding the proposed additional spending for this year)- I am currently working on a budget proposal for the addition of a new line in next years budget, but in the meantime some of our equipment should be replaced and there are several items that would be very helpful if purchased; we would appreciate whatever the church can spare for us. (And, I'll try to have some concrete figures for more pressing needs/desires in mind at the meeting.)
-Nate
We have been looking at ways to expand our ministry beyond Sunday mornings: on the Fourth of July we will be coordinating an all day event at the church including a joint worship service at 10:30 (with no 9am service) and a concert in the evening before the fireworks. We're hoping to make this an outreach event as well and are planning on advertising the concert and firework viewing in the dispatch and with flyers in the apartments across the road- depending on resource availability we may also advertise the picnic, at least the dinner time portion of it. We're also starting to make plans for an evening of music and refreshments for VBS parents- we would pass out flyers to parents dropping off their kids for VBS throughout the week and, on one of the last evenings, have another concert (with refreshments available) during the the VBS time (so parents can drop off their kids and stay instead of leaving). We are also open to other ministry suggestions.
The finance committee asked about our financial needs (specifically regarding the proposed additional spending for this year)- I am currently working on a budget proposal for the addition of a new line in next years budget, but in the meantime some of our equipment should be replaced and there are several items that would be very helpful if purchased; we would appreciate whatever the church can spare for us. (And, I'll try to have some concrete figures for more pressing needs/desires in mind at the meeting.)
-Nate
Trustees Report, June 2010
Information:
Heavy rains in early May and early June left water in the basement. We are looking for causes and solutions.
Shingles blown from HT bell tower were replaced, but installer’s lift damaged the lawn.
An anonymous donor replaced the refrigerator in the small kitchen with a new one.
We still have unneeded John Deere spreader and plow blade attachments for sale.
Projects Completed:
Fire extinguisher system in main kitchen refurbished ($1310).
New water cooler installed in main entryway ($460).
Bringing electrical power to equipment garage dropped; too costly ($3275)
Projects Planned or In Process:
Three cross-and-flame logo mats on order and nearly complete
Parking lot repair/sealing/striping started by Del Prince Co.
Chevron window was inspected. Leak appears to be result of faulty installation.
Switching telecommunication services to Time Warner from Verizon put on hold.
Expanding small double door room approved by Trustees. Capital Fund will pay.
Church Council Decision Needed:
Trustees approved mounting large wood decorative structure from HT on Family Room wall PENDING Church Council approval and selection of location.
Heavy rains in early May and early June left water in the basement. We are looking for causes and solutions.
Shingles blown from HT bell tower were replaced, but installer’s lift damaged the lawn.
An anonymous donor replaced the refrigerator in the small kitchen with a new one.
We still have unneeded John Deere spreader and plow blade attachments for sale.
Projects Completed:
Fire extinguisher system in main kitchen refurbished ($1310).
New water cooler installed in main entryway ($460).
Bringing electrical power to equipment garage dropped; too costly ($3275)
Projects Planned or In Process:
Three cross-and-flame logo mats on order and nearly complete
Parking lot repair/sealing/striping started by Del Prince Co.
Chevron window was inspected. Leak appears to be result of faulty installation.
Switching telecommunication services to Time Warner from Verizon put on hold.
Expanding small double door room approved by Trustees. Capital Fund will pay.
Church Council Decision Needed:
Trustees approved mounting large wood decorative structure from HT on Family Room wall PENDING Church Council approval and selection of location.
Christian Ed. report for June
Well, we are at the end of the school year. This past Wednesday June 16, 2010 is the last Wednesday of children's programming until fall. Sunday June 20, 2010 was our end of the year combined Sunday School and Kidzone Celebration. We will be starting our Summer Children's Church on July 4th at 9am and will also include children's activities for the picnic that day.
July will be focused on VBS preparation. We will kick this off with our float at the parade. We will also be having weekly VBS volunteer and committee meetings with a preparation component. Our VBS registration carnival is July 31st and remember to save the dates for VBS August 8-14 from 6-8:30 PM.
~Mark and Liz
July will be focused on VBS preparation. We will kick this off with our float at the parade. We will also be having weekly VBS volunteer and committee meetings with a preparation component. Our VBS registration carnival is July 31st and remember to save the dates for VBS August 8-14 from 6-8:30 PM.
~Mark and Liz
June Finance Committee report
Through May the General Fund status is:
The positive GF balance does not reflect several thousand dollars in accrued gas heating costs (which will be spread over the year), but does include the $10k which we started the year with (as has been our practice).
This situation is very positive, particularly in comparison to recent years, which has permitted addition of $9k to the GF budget: Also, we anticipate our heating costs be be about $5k lower than budgeted.
2010 Budget additions
Employee healthcare $3k
Part-time Contemporary Worship leader starting in June $6k
Based on our favorable financial position, the Finance Committee voted to contribute $3.7k to Apportionments to make up our year-to-date shortfall and to begin giving 14.6% of our monthly GF income to Apportionments (vs. our current 10%) starting in June. We will continue this as long as our financial position permits. This will increase our monthly cash outflow by $1 - 1.5k.
The FC then considered $9k in requests for recommendation for additional spending, submitted last month by Pastor Childs. The Finance Committee is not charged with choosing how spending increases are allocated (that being the responsibility of the Church Council and Pastor Childs). Given that, the Committee was asked for input on recommending a $3k increase to the General Fund budget.
Respectfully submitted,
Chris Hipp -Chair, Finance Committee
| 2010 | 2009 | Difference | |
| Givng | $160.1k | $151.8k | +$8.3k |
| Spending | $146.1k | $165.1k | -$19k |
| Balance | +$20.6k | -$2.9k | +$17.7k* |
| GF Giving vs. forecast | +$5.8k | ||
| Capital Fund giving | $14.2k | $20.5k | -$6.3k |
| (* this looks like an error, I think it should be +$23.5k- Nate) | |||
The positive GF balance does not reflect several thousand dollars in accrued gas heating costs (which will be spread over the year), but does include the $10k which we started the year with (as has been our practice).
This situation is very positive, particularly in comparison to recent years, which has permitted addition of $9k to the GF budget: Also, we anticipate our heating costs be be about $5k lower than budgeted.
2010 Budget additions
Employee healthcare $3k
Part-time Contemporary Worship leader starting in June $6k
Based on our favorable financial position, the Finance Committee voted to contribute $3.7k to Apportionments to make up our year-to-date shortfall and to begin giving 14.6% of our monthly GF income to Apportionments (vs. our current 10%) starting in June. We will continue this as long as our financial position permits. This will increase our monthly cash outflow by $1 - 1.5k.
The FC then considered $9k in requests for recommendation for additional spending, submitted last month by Pastor Childs. The Finance Committee is not charged with choosing how spending increases are allocated (that being the responsibility of the Church Council and Pastor Childs). Given that, the Committee was asked for input on recommending a $3k increase to the General Fund budget.
Respectfully submitted,
Chris Hipp -Chair, Finance Committee
Wednesday, June 2, 2010
A Rush Order
This request has come to us just after the Church Council met last month.
Jeannine Klock has been praying about and developing a summer "school" for children of working parents who need a safe place for their children during the summer vacation. She has modeled some of her forms after the program offered at St. Stevens during the summer and begun to gather teachers and curriculuum.
I asked the UMW to sponsor it as a mission with contributions from it going to the UMW but they felt they could not (and it would have been a large undertaking to handle the finances through their account. For Trinity Church it will be another #200 or #900 account in our list of many such accounts.)
So I am asking for your prayers and support to do all we can to quickly make this a possibility for Jeannine to offer this summer school (camp) for children in our church and the community. She has a couple teachers lined up and her son Anthony set to feed the children each day. But we need to get the word out for families to register for this NOW.
Are Trinity Church and the Church Council able to help make ministries like this happen, and happen quickly? I know some of you need to think about things. I would ask that we all pray as we think and all do whatever little piece we can to help Jeannine help children and families this summer. One of the questions is can we set up the payments for the teacher services as subcontractors to this program?
John, I am seeing this as a mission outreach of our church (especially as there will be a possibility of scholarship help for the weekly cost of the program) but as with many of our missions like refugees or Gateway/Longview we seem to have one person who runs with it. Jeannine would be such a runner.
Bob Kaiser has indicated the church insurance will cover the program, but he wants us to get a building use agreement negotiated and signed.
The summer school was going to make a donation to UMW but will now make that donation to the church for the use of the space. As our budget is balanced with more income than outgo, I would like to use income from this program to support our Christian Education program whose budget was cut in our efforts to set a balanced budget.
I have support from Ginny Wilkinson for them to use the nursery school room if needed, and support from Mark and Liz.
Nate, can we get this on the council blog and ask for comments? How do you see us building consensus or calling for votes once a couple details are worked out? We need this soon rather than at the next meeting for the hope of having any students enrolled.
Thanks for all of your help in making this little miracle happen.
Jeannine Klock has been praying about and developing a summer "school" for children of working parents who need a safe place for their children during the summer vacation. She has modeled some of her forms after the program offered at St. Stevens during the summer and begun to gather teachers and curriculuum.
I asked the UMW to sponsor it as a mission with contributions from it going to the UMW but they felt they could not (and it would have been a large undertaking to handle the finances through their account. For Trinity Church it will be another #200 or #900 account in our list of many such accounts.)
So I am asking for your prayers and support to do all we can to quickly make this a possibility for Jeannine to offer this summer school (camp) for children in our church and the community. She has a couple teachers lined up and her son Anthony set to feed the children each day. But we need to get the word out for families to register for this NOW.
Are Trinity Church and the Church Council able to help make ministries like this happen, and happen quickly? I know some of you need to think about things. I would ask that we all pray as we think and all do whatever little piece we can to help Jeannine help children and families this summer. One of the questions is can we set up the payments for the teacher services as subcontractors to this program?
John, I am seeing this as a mission outreach of our church (especially as there will be a possibility of scholarship help for the weekly cost of the program) but as with many of our missions like refugees or Gateway/Longview we seem to have one person who runs with it. Jeannine would be such a runner.
Bob Kaiser has indicated the church insurance will cover the program, but he wants us to get a building use agreement negotiated and signed.
The summer school was going to make a donation to UMW but will now make that donation to the church for the use of the space. As our budget is balanced with more income than outgo, I would like to use income from this program to support our Christian Education program whose budget was cut in our efforts to set a balanced budget.
I have support from Ginny Wilkinson for them to use the nursery school room if needed, and support from Mark and Liz.
Nate, can we get this on the council blog and ask for comments? How do you see us building consensus or calling for votes once a couple details are worked out? We need this soon rather than at the next meeting for the hope of having any students enrolled.
Thanks for all of your help in making this little miracle happen.
Thursday, May 27, 2010
Minutes from Council Meeting May 17, 2010
Trinity United Methodist Church
Church Council Meeting
May 17, 2010
Call to Order: Nate Lange called the meeting to order at 7:05 PM
Unison reading of mission statement was recited by all.
Attendees: Charlie Yund, Nate Lange, Gail Conschafter, Pastor Jeff, Kathy Stisser, Chris Hipp, Anne Hipp, Sheila Rader, Judy Maurer, Bob Kaiser, Sue Kaiser, Liz VonWald, Excused: Jim Ellson, Wesley Burkman, Bobbie Cap, Ginny Wilkinson, John Harbison Guests: Regina Truitt, Carrie Mesmer, Jill Atkinson.
Opening Devotions: Sue Kaiser opened in prayer. Nate shared Matthew 25:14-30. Discussion followed on talents. Nate expressed his thoughts regarding on responsibilities and asked the question, “Did you make good on what was given to you? Are we being responsible with the leadership that has been given to us?” Nate challenged us to make the most of what we are given and are responsible for.
Changes and additions to the Agenda: Nate made a few changes in the order of the agenda. UMW would like to be added to the agenda before Blog Evaluation.
New Business: UMW is dba Women’s Ministry @ Trinity. Carrie reminded the committee that there was a need to take a different route to include and encourage new women to participate and attend the activities. They are attempting to regenerate interest and meet the needs of all the women of the church. The group is still looking to expand and include all women. The group now has a Bible study and a Lit and Latte course. They are looking to attending Women of Faith and considering hosting our own retreat in the fall. A number of activities are still taking place. Room scheduling has been a challenge so consequently all activities are on hold. Regina added that this group is not to replace UMW. The idea is to be all women of the church. It is an all-compassing ministry funded through UMW. Charlie took a look at the activities in the church, and reported that every room in the church is being utilized. Discussion on what other committees meet in the Lounge. Charlie reported that the Lounge is highly used and the women are also looking for an area for storage. Charlie felt the room by the back door could easily be converted to accommodate the group, and that it should be a Trustee’s issue. The question arose as to whether there would be a better room. Bob Kaiser said the Trustees are here to serve the church, and felt they should convey the options: and in this case, there are very few options out there. Sue brought up the suggestion of making the back coat room a room for more storage. Charlie said it had been considered, but felt it would not work. Discussion on what Historic Trinity used to be and if it might be considered for other options. There was an explanation of what used to be there and what is there now. Trustees would like us to make the decision. Judy moved we accept the request that Women’s Ministry @ Trinity presented to the Church Council that the room by the rear entrance to TUMC be set aside as the Women’s Ministry Room. The room would be remodeled and decorated with funds supplied by UMW and would involve moving the wall of the existing ladies’ room lounge. Chris seconded. Discussion followed. Bob stated that the usage of the church is a problem, and that we should make a decision based on an overall solution. Kathy questioned as to whether we could move the wall to make the storage area larger and use the room until “further notice.”
You could do that and end up with a more usable room for whatever purpose! Nate commented on the fact that if the women pay for the renovation and then are moved to a larger room, there should be no hard feelings. Vote to stop discussion was held. Motion carried. Vote on Judy’s motion was then passed.
Blog Evaluation: The blog works much better if you have a Gmail account. Charlie commented that it is great that anyone in the church can access it to see what is going on in the church. It helps with the Council meeting. It might be worth it if Jeff sends out a mass mailing to everyone with the link. Nate said that some of those 9:00 attendees read the blog. Perhaps we could have a link to the blog on the church website. Nate will e mail that to Linda tomorrow.
Questions/Comments on Reports: Charlie noticed that there was no indication in reports that might need Council’s action. For emphasis, please add something in the text to draw attention. Please submit with as little format as necessary for ease in posting. Liz questioned as to whether or not there might be a separate section for action items. There would have to be a running tally and then post it a few days before the meeting. Gail and Nate will work out the details of this.
Worship: Jeff reported that there will be a church-wide time of discussion on the Fall worship and Sunday school schedule on Wednesday night, May 26 with all that are interested. Options were looked at for all services. Worship options:
1. Stay where we are
2. Two services: 8 AM and 10:30 with a variety of types of services.
3. Four hour option of 8, 9 10, and 11. 11 would be the current 10:30 service. The issues are problematic with trying to get from one event to another.
4. Sunday is not the best day for some… Saturday or Sunday evening option.
Jeff compared and researched other churches and their schedules to get some ideas. Sunday school is an issue in most churches. Sue reported Springville is a large church and has an optional weekly communion time after services for all. Pendleton also offers that choice. Nate commented that he would like to see communion offered every Sunday after the 9 AM service. Bob –reiterated that the issue is that the church seems to be “fractured” and we don’t get to see all the members that attend the different services. Sunday school attendance has also been affected. Nate felt that the option of two services at the same time might be an option as a solution to the issue at hand. Anything that is an option will always have pros and cons. We can have unity without all being in the same building at the same time… being together for Sunday school and fellowship. Bob stated that he feels the best thing we can do is seriously consider a blended service. The only topic that was discussed at all three services was the blended service concept. Jeff reported that the attraction of the 9:00 service is the smaller size and the closeness of the group. Bob stated that he feels that the unity is in worshipping together. Nate feels the issue at hand is the 10:30 service is empty and there is a disconnect on some level. Liz commented on her definition of unity and how a person entering would feel welcomed when attending any service. She feels people are looking for love and acceptance… a friendly welcome when walking into church. Bob commented on wholeness and being intergenerational. Anne commented on a blended service and how it was discussed in the past – approx. 10 years ago. There was a good faith effort to create a blended service, and the numbers dwindled. Anne did attend the 9:00 service and said even though it was outside her comfort zone, it was interesting. Nate commented that we should probably discuss our church goals before determining the answer to this issue. Nate asked that we all write down our goals for the next few years so we can discuss this for next month.
Discussion on Church Goals: Tabled until next month. Due to the nature of the next report Nate excused himself as chair and Charlie Yund led the meeting.
SPRC: Charlie recommended that we bring Nate Lange as the Contemporary Service Leader as a paid staff position. He will continue to lead the 9:00 service and do some part time preaching. This could possibly lead to a full time position when the funding becomes available. This is to be compared to the position of Jim Welch for the 10:30 service. Other services might be added in the future, but the responsibility would be to make sure there is leadership. This would not be a position for a licensed pastor at this point. Jeff heard from Conference that Nate’s local pastor’s license may not be approved until next year. Charlie moved we bring Nate on as a staff person with the title of Contemporary Worship Leader. Judy Maurer seconded the motion. Discussion followed. This position would begin June 1st for approximately $6000 for the remainder of the year. The next year would become a part of the budget for funding for the remainder of the 12 month position. Discussion on what Nate is currently doing to insure someone would be able to fill the leadership position at the 9:00 service if he were to be appointed to a different church. It was stated that there is a need for this contemporary service. A question was raised as to whether Nate can continue on as Council Chair. The vote was taken and the motion passed unanimously. Nate returned to the meeting. Charlie congratulated him on his new position. We would like Nate to stay on as Chair of Council if he feels he can handle both. Nate agreed to remain until it becomes too difficult to handle both. There is always a chance that the District will assign Nate somewhere. Nate is spending time with Chris Bidell to “train” him in the event Nate has to step down from the Contemporary Leadership position.
Charlie moved to accept April’s minutes as presented. Sheila seconded the motion and the minutes were approved as presented.
Finance: See Blog Report
Trustees: See Blog Report
CE: See Blog Report
Prayer Ministries: See Blog Report
Next Meeting: Monday, June 21 at 7 PM
Jeff asked for prayer requests along with joys and concerns. Liz asked for prayer for Mark John, Sarah Lange along with Natalie Rice and family.
Meeting adjourned at 9:20 PM
Respectfully submitted,
Gail Conschafter
Church Council Meeting
May 17, 2010
Call to Order: Nate Lange called the meeting to order at 7:05 PM
Unison reading of mission statement was recited by all.
Attendees: Charlie Yund, Nate Lange, Gail Conschafter, Pastor Jeff, Kathy Stisser, Chris Hipp, Anne Hipp, Sheila Rader, Judy Maurer, Bob Kaiser, Sue Kaiser, Liz VonWald, Excused: Jim Ellson, Wesley Burkman, Bobbie Cap, Ginny Wilkinson, John Harbison Guests: Regina Truitt, Carrie Mesmer, Jill Atkinson.
Opening Devotions: Sue Kaiser opened in prayer. Nate shared Matthew 25:14-30. Discussion followed on talents. Nate expressed his thoughts regarding on responsibilities and asked the question, “Did you make good on what was given to you? Are we being responsible with the leadership that has been given to us?” Nate challenged us to make the most of what we are given and are responsible for.
Changes and additions to the Agenda: Nate made a few changes in the order of the agenda. UMW would like to be added to the agenda before Blog Evaluation.
New Business: UMW is dba Women’s Ministry @ Trinity. Carrie reminded the committee that there was a need to take a different route to include and encourage new women to participate and attend the activities. They are attempting to regenerate interest and meet the needs of all the women of the church. The group is still looking to expand and include all women. The group now has a Bible study and a Lit and Latte course. They are looking to attending Women of Faith and considering hosting our own retreat in the fall. A number of activities are still taking place. Room scheduling has been a challenge so consequently all activities are on hold. Regina added that this group is not to replace UMW. The idea is to be all women of the church. It is an all-compassing ministry funded through UMW. Charlie took a look at the activities in the church, and reported that every room in the church is being utilized. Discussion on what other committees meet in the Lounge. Charlie reported that the Lounge is highly used and the women are also looking for an area for storage. Charlie felt the room by the back door could easily be converted to accommodate the group, and that it should be a Trustee’s issue. The question arose as to whether there would be a better room. Bob Kaiser said the Trustees are here to serve the church, and felt they should convey the options: and in this case, there are very few options out there. Sue brought up the suggestion of making the back coat room a room for more storage. Charlie said it had been considered, but felt it would not work. Discussion on what Historic Trinity used to be and if it might be considered for other options. There was an explanation of what used to be there and what is there now. Trustees would like us to make the decision. Judy moved we accept the request that Women’s Ministry @ Trinity presented to the Church Council that the room by the rear entrance to TUMC be set aside as the Women’s Ministry Room. The room would be remodeled and decorated with funds supplied by UMW and would involve moving the wall of the existing ladies’ room lounge. Chris seconded. Discussion followed. Bob stated that the usage of the church is a problem, and that we should make a decision based on an overall solution. Kathy questioned as to whether we could move the wall to make the storage area larger and use the room until “further notice.”
You could do that and end up with a more usable room for whatever purpose! Nate commented on the fact that if the women pay for the renovation and then are moved to a larger room, there should be no hard feelings. Vote to stop discussion was held. Motion carried. Vote on Judy’s motion was then passed.
Blog Evaluation: The blog works much better if you have a Gmail account. Charlie commented that it is great that anyone in the church can access it to see what is going on in the church. It helps with the Council meeting. It might be worth it if Jeff sends out a mass mailing to everyone with the link. Nate said that some of those 9:00 attendees read the blog. Perhaps we could have a link to the blog on the church website. Nate will e mail that to Linda tomorrow.
Questions/Comments on Reports: Charlie noticed that there was no indication in reports that might need Council’s action. For emphasis, please add something in the text to draw attention. Please submit with as little format as necessary for ease in posting. Liz questioned as to whether or not there might be a separate section for action items. There would have to be a running tally and then post it a few days before the meeting. Gail and Nate will work out the details of this.
Worship: Jeff reported that there will be a church-wide time of discussion on the Fall worship and Sunday school schedule on Wednesday night, May 26 with all that are interested. Options were looked at for all services. Worship options:
1. Stay where we are
2. Two services: 8 AM and 10:30 with a variety of types of services.
3. Four hour option of 8, 9 10, and 11. 11 would be the current 10:30 service. The issues are problematic with trying to get from one event to another.
4. Sunday is not the best day for some… Saturday or Sunday evening option.
Jeff compared and researched other churches and their schedules to get some ideas. Sunday school is an issue in most churches. Sue reported Springville is a large church and has an optional weekly communion time after services for all. Pendleton also offers that choice. Nate commented that he would like to see communion offered every Sunday after the 9 AM service. Bob –reiterated that the issue is that the church seems to be “fractured” and we don’t get to see all the members that attend the different services. Sunday school attendance has also been affected. Nate felt that the option of two services at the same time might be an option as a solution to the issue at hand. Anything that is an option will always have pros and cons. We can have unity without all being in the same building at the same time… being together for Sunday school and fellowship. Bob stated that he feels the best thing we can do is seriously consider a blended service. The only topic that was discussed at all three services was the blended service concept. Jeff reported that the attraction of the 9:00 service is the smaller size and the closeness of the group. Bob stated that he feels that the unity is in worshipping together. Nate feels the issue at hand is the 10:30 service is empty and there is a disconnect on some level. Liz commented on her definition of unity and how a person entering would feel welcomed when attending any service. She feels people are looking for love and acceptance… a friendly welcome when walking into church. Bob commented on wholeness and being intergenerational. Anne commented on a blended service and how it was discussed in the past – approx. 10 years ago. There was a good faith effort to create a blended service, and the numbers dwindled. Anne did attend the 9:00 service and said even though it was outside her comfort zone, it was interesting. Nate commented that we should probably discuss our church goals before determining the answer to this issue. Nate asked that we all write down our goals for the next few years so we can discuss this for next month.
Discussion on Church Goals: Tabled until next month. Due to the nature of the next report Nate excused himself as chair and Charlie Yund led the meeting.
SPRC: Charlie recommended that we bring Nate Lange as the Contemporary Service Leader as a paid staff position. He will continue to lead the 9:00 service and do some part time preaching. This could possibly lead to a full time position when the funding becomes available. This is to be compared to the position of Jim Welch for the 10:30 service. Other services might be added in the future, but the responsibility would be to make sure there is leadership. This would not be a position for a licensed pastor at this point. Jeff heard from Conference that Nate’s local pastor’s license may not be approved until next year. Charlie moved we bring Nate on as a staff person with the title of Contemporary Worship Leader. Judy Maurer seconded the motion. Discussion followed. This position would begin June 1st for approximately $6000 for the remainder of the year. The next year would become a part of the budget for funding for the remainder of the 12 month position. Discussion on what Nate is currently doing to insure someone would be able to fill the leadership position at the 9:00 service if he were to be appointed to a different church. It was stated that there is a need for this contemporary service. A question was raised as to whether Nate can continue on as Council Chair. The vote was taken and the motion passed unanimously. Nate returned to the meeting. Charlie congratulated him on his new position. We would like Nate to stay on as Chair of Council if he feels he can handle both. Nate agreed to remain until it becomes too difficult to handle both. There is always a chance that the District will assign Nate somewhere. Nate is spending time with Chris Bidell to “train” him in the event Nate has to step down from the Contemporary Leadership position.
Charlie moved to accept April’s minutes as presented. Sheila seconded the motion and the minutes were approved as presented.
Finance: See Blog Report
Trustees: See Blog Report
CE: See Blog Report
Prayer Ministries: See Blog Report
Next Meeting: Monday, June 21 at 7 PM
Jeff asked for prayer requests along with joys and concerns. Liz asked for prayer for Mark John, Sarah Lange along with Natalie Rice and family.
Meeting adjourned at 9:20 PM
Respectfully submitted,
Gail Conschafter
Sunday, May 16, 2010
Trustee's Report May 2010
Announcements:
Our May 1st Spring Clean-up saw some 20 volunteers do a lot of good work.
Thanks to all who helped then or called office before or after to ask for a job.
Thanks to Kleen Window, who again cleaned our Family Room windows in and out before Easter, free of charge
We have an unneeded John Deere spreader and plow blade for sale.
Projects Completed:
Installed 2nd Motion detector light near entrance
Purchased leaf blower
Cut up and removed storm-toppled tree in back
Installed Wi-Fi at Historic Trinity
Forestalled a Town decision to tax an “unused” 2-acre parcel of Trinity property
Projects Planned or In Process:
Plan to order 3 cross-and-flame logo mats this week (NTE $700)
Selected contractor to seal and stripe parking lot. ($8000)
Authorized necessary refurbishment of kitchen fire suppression system ($1300)
Authorized replacement of defunct water cooler (NTE $750)
Authorized installation of stair light fixture in Historic Trinity
Investigation of leak around south chevron window awaiting contractor response
Telephone/Internet review all buildings awaiting contractor response
Take video inventory of church property
Install electrical power to equipment garage
Projects Being Considered:
Expand back-entrance meeting room into women’s lounge.
Replace Organ Console
Electronic Sign at Street
Emergency lights for sanctuary
Columbarium for Cemetery
Mount large wooden structure from HT on a Family Room wall.
Our May 1st Spring Clean-up saw some 20 volunteers do a lot of good work.
Thanks to all who helped then or called office before or after to ask for a job.
Thanks to Kleen Window, who again cleaned our Family Room windows in and out before Easter, free of charge
We have an unneeded John Deere spreader and plow blade for sale.
Projects Completed:
Installed 2nd Motion detector light near entrance
Purchased leaf blower
Cut up and removed storm-toppled tree in back
Installed Wi-Fi at Historic Trinity
Forestalled a Town decision to tax an “unused” 2-acre parcel of Trinity property
Projects Planned or In Process:
Plan to order 3 cross-and-flame logo mats this week (NTE $700)
Selected contractor to seal and stripe parking lot. ($8000)
Authorized necessary refurbishment of kitchen fire suppression system ($1300)
Authorized replacement of defunct water cooler (NTE $750)
Authorized installation of stair light fixture in Historic Trinity
Investigation of leak around south chevron window awaiting contractor response
Telephone/Internet review all buildings awaiting contractor response
Take video inventory of church property
Install electrical power to equipment garage
Projects Being Considered:
Expand back-entrance meeting room into women’s lounge.
Replace Organ Console
Electronic Sign at Street
Emergency lights for sanctuary
Columbarium for Cemetery
Mount large wooden structure from HT on a Family Room wall.
Friday, May 14, 2010
May Finance Committee report
Through April:
General Fund giving +$6k vs. 2008, 2009
General Fund spending -$14.5k vs. 2009
General Fund balance +$14.9k vs. -$5.3k in 2009
The increase in General Fund giving is largely offset by reduced Capital Fund giving. In 2010 the monthly average GF giving is +$1.5k vs. 2009, while the average CF giving is -$1.4k monthly.
Much of this reduced spending results from a change in how we accrue our gas heating costs. We do, however, expect to be $5k below our estimated gas costs at year-end.
In April we gave $6.2k to apportionments, and $15.0k ytd, leaving us $2.8k below our commitment year-to-date. This is a significant improvement from 2009, where we had given $9.1k at April month-end.
Considering current giving, the General Fund could be as much as $18k above the budgeted $365k, and we are anticipating being $5k below budget in gas heating costs, but pledged giving is anticipated to decrease $10k in the second half of 2010, giving a net $13k increase.
Historic Trinity financial records were audited and found to be in order. The Committee thanks Jay Martin for this effort.
Jeff Childs asked that the FC consider recommending a $6k spending increase to compensate Nate Lange for his Contemporary Worship leadership from June through year-end. After some discussion the Committee voted to recommend this to the Church Council.
Respectfully submitted
Chris Hipp – Chair, Finance Committee
General Fund giving +$6k vs. 2008, 2009
General Fund spending -$14.5k vs. 2009
General Fund balance +$14.9k vs. -$5.3k in 2009
The increase in General Fund giving is largely offset by reduced Capital Fund giving. In 2010 the monthly average GF giving is +$1.5k vs. 2009, while the average CF giving is -$1.4k monthly.
Much of this reduced spending results from a change in how we accrue our gas heating costs. We do, however, expect to be $5k below our estimated gas costs at year-end.
In April we gave $6.2k to apportionments, and $15.0k ytd, leaving us $2.8k below our commitment year-to-date. This is a significant improvement from 2009, where we had given $9.1k at April month-end.
Considering current giving, the General Fund could be as much as $18k above the budgeted $365k, and we are anticipating being $5k below budget in gas heating costs, but pledged giving is anticipated to decrease $10k in the second half of 2010, giving a net $13k increase.
Historic Trinity financial records were audited and found to be in order. The Committee thanks Jay Martin for this effort.
Jeff Childs asked that the FC consider recommending a $6k spending increase to compensate Nate Lange for his Contemporary Worship leadership from June through year-end. After some discussion the Committee voted to recommend this to the Church Council.
Respectfully submitted
Chris Hipp – Chair, Finance Committee
Thursday, May 13, 2010
May 2010 Worship Report
Submitted by Paul Sipson, co-chair
1. Nate Lange will hopefully be with us next year as Worship Leader for contemporary service.
2. The main discussion involved the results of forums held after each service on May 2.
3. Basically:
-Those who attend the 8 a.m. service are happy with the time and format of their service.
-Those who attend the 9 a.m. service are happy with the time, setting, music, intimacy, and format of their service.
-Those who attend the 10:30 a.m. service are happy with the traditional format, the choir, the organ, the format of their service. However, issues that disturbed 10:30 worshipers included: shrinking number of attenders, communion table and rails down, little contact with people who attend at 8 and 9 a.m., plus others.
If you attended one of the forums, you know there were many other issues, however these are the major ones stated and repeated.
A blended service was brought up, but most people felt that it was not the best solution. They felt that most would not be satisfied with that format.
4. Two Sunday morning configurations were suggested:
A. Keep the 8 and 9 a.m. services the same. Sunday school for all at 10 a..m., Move 10:30 service to 11 or 11:10 a.m.
B. Keep the 8 a.m. the same. Sunday school for all at 9 a.m., Both traditional and contemporary services held at 10:30.
Both would allow Sunday school teachers to attend desired service. 'B' would allow for any joint services to be held in the new sanctuary at a time that everyone worships.
5. Next follow-up discussion opportunity will be held on Wednesday, May 26 at 7 p.m. as part of Wonderful Wednesdays. It will be a pot luck dinner at 6 p.m.
1. Nate Lange will hopefully be with us next year as Worship Leader for contemporary service.
2. The main discussion involved the results of forums held after each service on May 2.
3. Basically:
-Those who attend the 8 a.m. service are happy with the time and format of their service.
-Those who attend the 9 a.m. service are happy with the time, setting, music, intimacy, and format of their service.
-Those who attend the 10:30 a.m. service are happy with the traditional format, the choir, the organ, the format of their service. However, issues that disturbed 10:30 worshipers included: shrinking number of attenders, communion table and rails down, little contact with people who attend at 8 and 9 a.m., plus others.
If you attended one of the forums, you know there were many other issues, however these are the major ones stated and repeated.
A blended service was brought up, but most people felt that it was not the best solution. They felt that most would not be satisfied with that format.
4. Two Sunday morning configurations were suggested:
A. Keep the 8 and 9 a.m. services the same. Sunday school for all at 10 a..m., Move 10:30 service to 11 or 11:10 a.m.
B. Keep the 8 a.m. the same. Sunday school for all at 9 a.m., Both traditional and contemporary services held at 10:30.
Both would allow Sunday school teachers to attend desired service. 'B' would allow for any joint services to be held in the new sanctuary at a time that everyone worships.
5. Next follow-up discussion opportunity will be held on Wednesday, May 26 at 7 p.m. as part of Wonderful Wednesdays. It will be a pot luck dinner at 6 p.m.
Prayer Ministries Report for May 2010
A completion of the abbreviated report on the April prayer event with Rev. Dr. Roy Miller will be in the upcoming TIDINGS. Although the report can only touch on a small portion of the Sat. April 17th worship/teaching/praying times the hope is that those who read it will know that the church is taking a serious look at how our prayer life and ministries might more fully bless our life together.
Beyond our walls the benefit of the event is that is has brought some folks from other Island churches together who want to pray for the Island and its needs and for healing among the different churches. Plans are shaping for a once monthly prayer time. This will be discussed with those pastors and priests who meet regularly as the ministerium for their input to how the invitation to others might be best offered.
Follow-up here at Trinity will include checking with those who attended to see if they have some area of prayer interest or concern that they'd like to address or head up a group which would like to cover the same issues in prayer, such as mothers for their children, men who want encouragement in some area, those who would pray for the life of the church ie working thru the different service times and places and the children's and youth ministries, and of course for Pastor Jeff and Robin and church leaders of so many ministries etc.
Pastor Jeff and I in a recent meeting felt we'd like to follow the people's passion for some of this kind of continuing prayer.
Personally I would be happy and willing to come into any group and talk and pray about concerns and ideas. We'll continue to encourage people to use the Prayer Room for their personal time, during the hours the church is open...and to use the Prayer Chain..Touch Cards, calls and other ways to let people know they are being prayed for.
Thankfully we are planning more time for prayer and discernment in our Church Council meetings in the future...God will guide us! Sue Kaiser, Prayer Ministries Coordinator
Beyond our walls the benefit of the event is that is has brought some folks from other Island churches together who want to pray for the Island and its needs and for healing among the different churches. Plans are shaping for a once monthly prayer time. This will be discussed with those pastors and priests who meet regularly as the ministerium for their input to how the invitation to others might be best offered.
Follow-up here at Trinity will include checking with those who attended to see if they have some area of prayer interest or concern that they'd like to address or head up a group which would like to cover the same issues in prayer, such as mothers for their children, men who want encouragement in some area, those who would pray for the life of the church ie working thru the different service times and places and the children's and youth ministries, and of course for Pastor Jeff and Robin and church leaders of so many ministries etc.
Pastor Jeff and I in a recent meeting felt we'd like to follow the people's passion for some of this kind of continuing prayer.
Personally I would be happy and willing to come into any group and talk and pray about concerns and ideas. We'll continue to encourage people to use the Prayer Room for their personal time, during the hours the church is open...and to use the Prayer Chain..Touch Cards, calls and other ways to let people know they are being prayed for.
Thankfully we are planning more time for prayer and discernment in our Church Council meetings in the future...God will guide us! Sue Kaiser, Prayer Ministries Coordinator
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